Accounts Payable Analyst

About the role

The City of Naperville seeks an Accounts Payable Analyst to share and assist in the accounts payable functions of the Finance Department which include the payment of goods and services, processing of electronic funds transfers, administration of travel reimbursements, and administration of the vendor database for the City and Naperville Public Library. This role serves as an auditor, ensuring that invoices, travel reimbursement requests, and supporting documentation are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

Responsibilities

• Coordinates accounts payable activities for the processing and payment of invoices.
• Reviews invoices for appropriate documentation and approval prior to payment.
• Reviews vendor payments for any discount opportunities, verifies Federal ID paperwork received, and schedules and prepares payments (checks, EFTs).
• Resolves invoice or payment discrepancies ensuring credits are received if applicable; cancels or deletes incorrect positive pay submissions and maintains banking accuracy by adjusting positive pay exceptions if necessary.
• Responds to positive pay inquiries.
• Coordinates with the Payroll Team for the processing and payment of employee payroll disbursements.
• Coordinates with internal and external stakeholders to add new and update existing vendors in the City’s vendor database.
• Conducts quality control and quality assurance over the vendor database, including verification of vendor information and payment instructions.
• Reviews travel reimbursement claims for compliance with the City’s travel policy and processes.
• Monitors the City’s Amazon contract, which includes regular user audits and reconciling monthly Amazon statements.
• Prepares expenditure approval listing for review before submission to City Council.
• Trains and assists other departments in accounts payable processes, including submitting invoices for approval and travel reimbursement policy and procedures.
• Oversees the preparation of financial data and manages the timely filing of unclaimed property returns across multiple states.
• Prepares and files annual Form 1099-NEC/MISC, ensuring compliance with IRS 1099 reporting rules.
• Updates and maintains policy and procedure documents.
• Indexes, prepares, and files information according to established processes and database systems.
• Assists with transparency initiatives related to accounts payable functions serving as the primary contact for Freedom of Information Act requests.
• Reviews various reports and processes to identify opportunities for process improvement.
• Serves as the primary subject matter expert for technology associated with the accounts payable function.
• Performs all other duties as assigned.

Qualifications

• Associate’s degree in Business, Accounting, Finance, or a related field.
• Three or more years of experience performing financial-related duties.
• Proficiency in Microsoft applications.
• Bachelor’s Degree in Business, Accounting, Finance

Pay

The hiring range for this position is $62,306.82 – $68,537.50 per year, commensurate with credentials and experience. The Pay Grade for this position is E225.