Accounts Payable Administrator ($25-$30)

About the role

The Accounts Payable Administrator is responsible for the timely and accurate processing and management of the company's accounts payable cycle, including vendor invoice processing, payments, expense report administration, supplier communication, reconciliations, accruals, intercompany billing, and maintaining AP controls and procedures.

Primary Responsibilities

• Execute full Accounts Payable cycle: receive, code, voucher, approve, and pay vendor invoices.
• Manage payment processes (paper checks, ACH, wires) and vendor relations; optimize cash and discounts.
• Administer AP approval workflows and vendor mailboxes.
• Process and support employee expense reporting (ExpenseWire); assist employees with system use.
• Prepare monthly accruals and AP reconciliations to the General Ledger.
• Track deposits and progress payments on POs; reconcile intercompany balances.
• Maintain and update vendor files and contact lists.
• Enforce document security, internal controls, payment authorization policies, and document retention.
• Support internal/external audits and create/update AP Standard Operating Procedures.
• Promptly report any suspected fraud or asset vulnerabilities.

Required Qualifications

• A high school diploma or equivalent required; Bachelor’s in Accounting, Finance, or Business Administration preferred.
• Minimum 3 years Accounts Payable experience.
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook.
• Detail-oriented, self-starter, strong organizational and communication skills.
• Ability to maintain confidentiality and collaborate across all levels of the organization.

Preferred/Helpful

• Experience with QuickBooks Desktop, Fishbowl WMS, ExpenseWire.

Physical / Working Conditions

• Primarily office-based; ability to sit for minimum 6 hours/day.
• Occasional lifting/carrying up to 25 lbs.
• Ability to operate standard office equipment and wear PPE when in manufacturing.