Accounts Payable Accountant

Key Responsibilities

• Vendor Bill and Automatic Payment Processing
• Manage invoices and expenses paid automatically or online, including credit card transactions, insurance, utilities, and other recurring payments.
• Enter vendor invoices into the accounting system accurately and timely.
• Confirm appropriate account and program allocations and adherence to organizational policies.
• Ensure automatically paid expenses are properly recorded in the accounting system with appropriate supporting documentation.
• Monitor bank activity to identify automatic and electronic payments and ensure the related transactions are recorded accurately.
• Payroll Accounting
• Enter completed payroll into the accounting system on a biweekly basis after payroll has been processed and finalized by Human Resources.
• Review payroll accounting information for accuracy before posting.
• Confirm appropriate account and program allocations and adherence to organizational policies.
• Maintain supporting documentation for payroll entries and assist with resolving accounting discrepancies related to payroll.
• Bank and Credit Card Reconciliations
• Assist with monthly bank account reconciliations.
• Aid with monthly credit card reconciliations.
• Research and help resolve discrepancies identified during the reconciliation process.
• Audit Support
• Assist with internal and external audits.
• Gather invoices, payment records, payroll documentation, reconciliations, and other supporting documentation requested for audit purposes.
• Aid in responding to auditor requests and researching transactions as needed.
• Assistance to Finance Director
• Assist the Finance Director with expense reports and other financial reporting needs.
• Aid in researching accounting discrepancies and maintaining accurate financial records.
• Provide additional accounting support as needed to help maintain timely and accurate financial information.
• Compliance and Recordkeeping
• Maintain accurate records and supporting documentation for financial transactions.
• Ensure transactions are processed in accordance with organizational accounting policies and procedures.
• Maintain organized accounting records to support reconciliations, reporting, and audits.