Accounts Payable Accountant

BASIC PURPOSE

Ensure accounts payable and accounts receivable transactions are processed accurately, timely, and in compliance with Bank policies, procedures, and regulatory requirements. Research and resolve payment-related inquiries while providing exceptional customer service to employees, vendors, and internal customers. Support the Accounting team through accounts payable operations, month-end close activities, escheatment administration, and other assigned accounting functions.

ESSENTIAL FUNCTIONS

• Reviews, validates, and processes invoices, employee disbursements, check requests, and travel advances in accordance with Bank policies and procedures.
• Verifies supporting documentation, approvals, and account coding to ensure accurate and timely payment processing.
• Aids accounting team with monthly close process/journal entries.
• Prepares monthly account reconciliations for accounts payable and other assigned accounts, including researching, documenting, and resolving reconciling items.
• Aids with annual form 1099 reporting, including compliance with IRS reporting requirements, data validation, and distribution of tax documents.
• Maintains and updates the escheatment process.
• Serves as point of contact for the Workday Accounts Payable module. Supports system maintenance by assisting the Senior Workday Administrator with validating semi-annual Workday releases for AP related enhancements.
• Reviews and processes employee expense reports in Workday in accordance with the Bank’s Travel and Entertainment (T&E) Policy and established approval requirements.
• Maintains vendor payment terms and supports payment administration activities to ensure timely and accurate disbursement of funds.
• Researches and resolves payment exceptions and escalates issues as appropriate.
• Ensures all accounts payable activities are performed in compliance with applicable Bank policies, procedures, internal controls, and regulatory requirements.
• Electronically maintains accounts payable files.
• Prepares records and files for movement to offsite storage and maintains offsite destruction records when needed.
• Provides assistance to vendors and various departments to research payment of invoices, and other related accounts payable documents.
• Conducts timely research and resolves vendor disputes and follows-up on items regarding any vendor invoice.
• Determines the need for, and requests issuance of “stop payments” on checks as necessary.
• Aids with special projects, including audit requests/documentation.
• Prepares and processes manual wires.
• Generates and distributes the daily financial statement.
• Performs other functions as directed by management.

KNOWLEDGE, SKILLS, ABILITIES

• Must be detail oriented, have excellent communication skills and ensure compliance with policy.

MINIMUM REQUIREMENTS

• An associates or college degree in accounting or finance and one to two years of accounts payable experience, or the equivalent combination of education and experience is necessary.
• An accounting degree or pursuing an accounting degree is a plus.
• Experience processing invoices and expenses in Workday is a plus.