Accounts Payable Accountant

Key Job Responsibilities

• Review, verify, and process vendor invoices ensuring appropriate documentation, accurate general ledger coding, and compliance with company policies.
• Manage the full-cycle AP process including invoice routing, coding, approval workflows, and payment execution.
• Ensure invoices are processed accurately and timely with correct service period allocations and accounting treatment.
• Serve as the primary point of contact for vendor and internal stakeholder inquiries; resolve invoice discrepancies and payment disputes in a professional and timely manner.
• Perform monthly vendor statement reconciliations; identify and resolve open items, unapplied credits, and discrepancies.
• Manage new vendor onboarding, including submission of Vendor Set Up requests through the Supplier Tool and maintenance of vendor master data.
• Prepare and report AP accruals at period-end close; ensure completeness and accuracy of accrual entries.
• Compile and submit the monthly payment requisition across multiple entities within the company structure, ensuring accuracy, proper allocation, and timely processing.
• Support internal and external audits by preparing and providing thorough supporting documentation.
• Cook up with the automated invoice processing bot to manage high-volume invoice intake; monitor bot performance, review exceptions and failed transactions, and intervene to resolve issues requiring human judgment.
• Complete special projects and ad hoc assignments as directed by management.

Required Education

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field required.

Required Experience

• 3–5 years of progressively responsible experience in accounts payable or accounting roles.
• Demonstrated experience with full-cycle AP processing in a high-volume environment.
• Experience with month-end close processes, accruals, and financial reporting.

Other Skills

• Strong understanding of GAAP and accounting principles as applied to accounts payable.
• Thorough knowledge of internal controls and segregation of duties within the AP function.
• Proficiency with Non-PO invoice processing.
• Understanding of 1099 reporting requirements sufficient to coordinate effectively with third-party filing providers and ensure vendor data accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); advanced Excel skills preferred.
• Experience with ERP systems and AP automation tools, including automated invoice processing bots; ability to monitor bot queues, interpret exception reports, and troubleshoot processing errors.
• Results-driven with strong analytical and problem-solving capabilities.
• Exceptional communicator with the ability to collaborate across departments and with external vendors.
• Self-starter with a proactive mindset; takes initiative to identify issues, anticipate needs, and drive tasks to completion without waiting for direction.
• Strong organizational and time management skills; proven ability to manage multiple priorities and meet deadlines.
• Able to work independently and collaboratively in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.
• Must be able to comply with all company policies and procedures.
• Able to handle confidential and sensitive financial information with the utmost discretion and professionalism.

Physical Requirements

• Remain in a stationary position, often standing or sitting for prolonged periods,
• Moving about to accomplish tasks or moving from one worksite to another,
• Adjusting or moving objects up to 20 pounds in all directions,
• Repeating motions that may include the wrists, hands and/or fingers, and
• Assessing the accuracy, neatness and thoroughness of the work assigned.