Accounts Payable Accountant

Key Responsibilities

• Reconcile and manage company credit card accounts, including a high volume of American Express transactions.
• Investigate and resolve missing receipts, coding discrepancies, and outstanding expense documentation.
• Communicate with employees and field personnel to collect receipts and supporting documentation.
• Accurately allocate expenses to the appropriate projects, jobs, and cost centers.
• Review transactions for completeness, accuracy, and compliance with company policies.
• Process vendor invoices and support the accounts payable function as needed.

Accounting & Bookkeeping

• Perform general bookkeeping activities and maintain accurate financial records.
• Assist with account reconciliations and month-end accounting tasks.
• Process incoming mail and distribute financial documents appropriately.
• Maintain organized accounting records and supporting documentation.
• Support ongoing accounting and administrative projects as assigned.

Process Improvement

• Help establish and document accounting procedures and best practices.
• Identify opportunities to improve efficiency, reporting, and internal controls.
• Collaborate with leadership to build scalable accounting processes as the organization continues to grow.
• Operate independently and effectively in an environment with evolving systems and procedures.

Qualifications

• 2+ years of Accounts Payable, bookkeeping, or general accounting experience.
• Experience reconciling credit card accounts and managing employee expenses.
• Strong attention to detail and investigative/problem-solving skills.
• Ability to follow up professionally with employees and vendors to obtain missing information.
• Experience coding expenses and allocating costs to projects or jobs preferred.
• Proficiency with Microsoft Excel and accounting software.
• Self-starter who thrives in a smaller company environment with limited established processes.
• Strong organizational, communication, and time management skills.

Preferred Experience

• Construction, real estate, property management, or project-based accounting experience.
• Job costing experience.
• Experience helping develop accounting procedures and internal processes.