Accounts Payable Accountant

Primary purpose: The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency.

Responsibilities

• Performs and manages accounts payable and disbursement functions.
• Administers and maintains automated accounts payable system.
• Audits invoices and billing statements for propriety and accuracy.
• Ensures purchase orders and payment requisitions are properly prepared and authorized.
• Reviews and processes employee expense reports.
• Performs monthly accounts payable closings.
• Reconciles Accounts Payable at month end.
• Maintains files of paid invoices.
• Investigates and problem solves Accounts Payable payment issues.
• Sets up staff in the Payment Requisition Software (eRequester) for purpose of creating check requests and PO's.
• Accounts for all general cash receipts.
• Prepares and handles bank deposits.
• Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements, and uploads activity to GL on a monthly basis.
• Creates a daily cash voucher of all checks received into the building, distributing them to the appropriate department once documented.
• Prepares and maintains W-9 and 1099 files.
• Collects W-9 forms from vendors and maintains W-9 files by scanning into DocuWare.
• Prepares and files annual 1099 tax forms.
• Assists in verifying TIN of new vendors utilizing the IRS TIN matching service.
• Prepares various schedules, work papers, and documentation for external audits.
• Prepares audit documentation in accordance with external auditor's "Prepared by Client List."
• Responds to questions and provides other documentation as requested.
• Serves as a backup and support for other Accountants.
• Develops and maintains Procedures Manual.
• Participates in New Employee Orientation Programs.
• Prepares and submits annual Abandoned Property Report.
• Other duties as assigned.

Requirements

Education in Accounting, Business, or Finance and two years of experience administering accounting policies and procedures, or a combination of six years of experience, training, and independent study is preferred.

Skills

• Strong organizational and analytical skills.
• Strong written and oral communication skills.
• Ability to work effectively with others.
• Able to take initiative, utilize creative and analytical skills, and complete projects on a timely basis.
• Proficiency in a variety of information systems and accounting software.

Working Conditions

• Fast-paced environment with multiple priorities, interruptions, and deadlines.
• This is an in-office position.

Pay

Starting hourly rate: $20.4754 ($42,589 annually).

Benefits

• Comprehensive benefits package, including health, dental, and vision.
• Retirement options with employer match.
• Life insurance.
• Short and long-term disability.
• Employee assistance program.
• Generous earned time.
• All major federal holidays.
• Eligibility for the Public Service Loan Forgiveness Program.