Accounting Supervisor

Essential Duties and Responsibilities

• Supervises accounting staff by reviewing the quality and quantity of their work with the Deputy Finance Director. Providing feedback and support for accomplishments to the Deputy Finance Director. Provide technical assistance to staff. Maintains the office coverage by keeping and changing schedules with staff.
• Maintains various subsidiary ledgers, system applications, and spreadsheets, and reconciles to the financial statement balances.
• Directs staff when corrections are needed and stays on top of the staff’s reconciliations.
• Assists Deputy Finance Director in performing month-and year-end closing by verifying that all cash receipts, journal entries and system updates are completed and verifying that all funds are in balance. Works with staff to complete year-end reports for auditors.
• Wires out weekly reoccurring funds to vendors.
• Reviews journal entries for all financial entities.
• Reconciles monthly investments and draws funds when needed with Deputy Finance Director approval. Reconciles CDBG and Redevelopment Bonds and records any drawdowns requested.
• Provides technical assistance to staff accountants.
• Makes sure staff is properly trained on any new systems or updates to current systems.
• Assists Deputy Finance Director with the annual audit.
• Approves and stamps any manual checks to employees or pensioners. Sends check details to bank for positive pay through the banking system.
• Approves all time off requests for staff and reviews timecards.

Additional Job Functions

• Composes correspondence.
• Films correspondence.
• Develops and updates various policies and procedures and reviews with Deputy Finance Director.
• Review and approves travel and training requests for advances and expense reports.
• Covers for any accounting staff if needed.
• Performs other related duties as assigned

Preferred Qualifications

• Bachelor’s degree in accounting or related field and a minimum of four years of accounting experience, preferably in a government accounting environment to include two years of supervisory experience.
• Knowledge of and ability to apply accounting theories, principles and practices.
• Working knowledge of Microsoft Excel, Word and ability to learn other computer programs.
• Ability to operate calculator, computer and other standard office equipment with proficiency.
• Ability to compose correspondence.
• Ability to handle cash and checks.
• Ability to use own initiative and judgment.
• Ability to maintain confidentiality.
• Excellent analytical skills.