Accounting Student Intern

Position Summary

The Accounting Clerk provides accounting and administrative support for the daily financial operations of the manufacturing facility. This position assists with accounts payable, accounts receivable, inventory, and other general ledger activity while ensuring accuracy, compliance, and adherence to company policies. The Accounting Clerk reports to the Accounting Manager but works closely with Purchasing, Shipping, Sales, Customer Service, Manufacturing, and Inventory to ensure accurate and timely accounting records.

Responsibilities

• Generate customer invoices for product shipped, appropriate freight charges or other services rendered.
• Post customer payments, prepare daily cash receipt documentation, process customer credits and resolve invoice discrepancies, as appropriate.
• Monitor customer AR aging and execute collection calls on past due accounts in a professional manner.
• Evaluate credit requests for new accounts and perform periodic review of credit limits for existing customers based on payment performance.
• Process vendor invoices and verify approvals via three-way match of purchase orders, receiving documents, and vendor invoices.
• Engage with purchasing or vendor to maintain rapport and resolve invoice discrepancies, as appropriate.
• Propose vendor payment remittances for review and approval by management.
• Ensure vendor master data is maintained to ensure accurate payment processing and compliance with various regulations.
• Maintain organized and accurate accounting records, supporting documentation and financial reports.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Reconcile general ledger accounts, assist with month-end closing activities and support external audits.
• Respond promptly to customer or supplier inquiries regarding invoices, statements, and payment history.
• Perform other accounting and administrative duties as assigned.

Qualifications

• High school diploma or GED required; Associate degree in Accounting, Business, or Finance preferred.
• Two or more years of accounting experience, preferably in a manufacturing environment.
• Experience with ERP or manufacturing accounting software preferred.
• Proficiency in Microsoft Excel, Outlook, and Microsoft Office applications.
• Strong mathematical aptitude and data entry accuracy.
• Excellent organizational, communication, and customer service skills.