Accounting Specialist (Part-Time)

Hourly rate of pay for this position is $24.92.

Benefits

• Low-cost health insurance (medical, dental, vision) and flexible spending plans
• 4-day work week
• Award-winning wellness program
• Generous paid time off program including:
  • 13 paid holidays
  • Vacation leave
  • Personal leave
  • Sick leave
• Eligibility for Federal Student Loan Forgiveness Program after 10 years of public service and on-time payments

About the Role

This is complex sub-professional accounting, auditing, and technical work in fiscal operations. Employees in this class are responsible for accounts payable and other accounting operations, as well as preparing routine and special information reports and proofreading financial statements. Work involves interpreting procedures, recording and reporting transactions, and preparing financial statements with some independent judgment. Work is subject to verification through internal controls, pre-audits, post-audits, and supervisory review.

Responsibilities

• Process invoices, purchase orders, contracts, and all other payment request types
• Review submissions for accuracy, required authorizations, and compliance with City policies and external audit requirements
• Maintain pending payment files; monitor payment terms and due dates; notify departments of pending and past due items
• Assemble unpaid invoice detail for the monthly “Over 45 Days Report”
• Identify missing invoices and misapplied payments by reviewing statements and researching past due amounts
• Identify discrepancies between vendor invoices, purchasing authorization, and City policies; determine and communicate resolution steps
• Respond to vendors, citizens, and other departments regarding inquiries and complaints; provide procedural interpretations and resolve payment issues
• Work with Accountants to verify payment request format, payment amount, and budget year
• Input data into the City’s ERP system; maintain daily and cumulative balances; reconcile staff work with computer-generated report totals
• Control, coordinate, and produce large weekly accounts payable check runs; prepare manual checks as needed
• Test and implement new accounting packages, check writing software, and vendor upgrades affecting the Accounts Payable system
• Prepare monthly sales tax returns and supporting documentation for Accountant review and approval; remit sales tax electronically to the State
• Assemble purchase and usage documentation to support monthly fuel inventory; resolve discrepancies as appropriate
• Assemble monthly documentation for postage and fuel consumption for City vehicles and equipment; calculate profit on retail fuel sales at City Marina
• Prepare and enter journal entries into the City’s ERP system for accounting activities
• Prepare and remit quarterly fuel tax returns with supporting documentation to the State
• Prepare State of Florida tag and title work for all new and confiscated City vehicles and equipment; verify receipt of funds and process title transfers
• Monitor receipt of tags and titles and distribute to appropriate divisions
• Review requests for miscellaneous fee refunds for compliance with City policies; ensure appropriate charges are levied prior to refund issuance
• Represent the City professionally in interactions with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation, or sexual orientation
• Maintain effective and professional relationships with colleagues, supervisors, and managers
• Perform related work as required

Requirements

• High School Diploma or GED equivalent plus coursework in accounting or business practices, supplemented by two (2) years of responsible clerical accounting work or an equivalent combination of training and experience
• Preferred: Associate’s Degree in Accounting or related discipline, or bookkeeping/accounting-related college-level courses, supplemented by four (4) years of responsible clerical accounting work
• Valid Driver’s License with proof of automobile insurance
• Acceptable background record and driving abstract

Skills

• Knowledge of principles and practices of accounting and bookkeeping
• Knowledge of departmental and municipal rules, ordinances, regulations, and policies controlling accounting procedures and fiscal operations
• Knowledge of modern office practices, terminology, methods, procedures, and equipment
• Ability to assimilate, analyze, and summarize data relative to the accounts payable function
• Ability to research, collect, and compile data for administrative and annual reports
• Ability to make decisions and interpretations in accordance with established rules, policies, and procedures
• Ability to understand and follow complex oral and written instructions
• Ability to maintain effective working relationships with employees, subordinate personnel, and the public
• Ability to communicate tactfully and impartially, both orally and in writing
• Skill in fundamental computer operations including Microsoft Word, Excel, and accounting software

Physical Demands

The physical abilities described are representative of those needed to successfully perform the essential functions of this job:

• Regularly required to conduct sedentary work and light work
• Frequently required to crouch, finger objects, grasp, handle, hear, kneel, make rational decisions, reach, use repetitive motion, speak, talk, and visualize

Work Environment

Work is performed primarily in an office environment requiring responsiveness to changing goals, priorities, and needs.