Accounting Specialist

General Responsibilities

• Generate invoices and make sure that the invoice reaches the customer.
• Document payment and issue credit in the event of a returned product.
• Maintain accounts receivable records
• Processing payroll
• Maintain accurate records of rebates and commissions.

Job Tasks

• Create invoices in ERP and QuickBooks.
• Email invoices to customers each morning.
• Receive payments and apply discounts for invoices.
• Ensure timely processing of invoices to optimize cash flow.
• Deposit payments into bank.
• Verify validity of account discrepancies and resolve any discrepancies.
• Oversee the approval and denial of credit.
• Set up new customer accounts.
• Issue credit for returned products.
• Track Rebates and balance at the end of each month.
• Figure commissions for all salesmen each month.
• Run and analyze month end reports.
• Track use tax and prepare tax payments.
• Track monthly buying group activity and shipping costs per check payment.
• Interact with customers to collect payments.
• Monitor accounts to ensure payments are up to date.
• Protect organization’s value by keeping information confidential.
• Various year end reporting requirements.