Accounting Section SSO III

About the role

The Accounting Section Staff Services Officer III (SSO III) provides advanced professional administrative work and technical support in the Accounting Section of the CFO Division. This role supports managers with human resource tasks in recruitment, onboarding, and offboarding of staff. Key responsibilities include conducting and overseeing onboarding of new hires and transfers, coordinating and assisting with offboarding of separating employees, maintaining position descriptions, and managing office administration.

Responsibilities

• EJF 1 – 15% Recruitment Support: Support managers in preparing job postings, scheduling interviews and assessments, screening applications, and conducting assessments. Reserve conference rooms and greet applicants for onsite interviews and assessments. Serve as interview scribe and recruiting partner.
• EJF #2 – 25% Onboarding and HR: Conduct and oversee onboarding of new hires and transfers. Perform necessary steps to ensure incoming staff receive badge, supplies, keys, equipment, and access needed to perform job. Assist with new employee orientation. Ensure mandatory training occurs. Update all spreadsheets related to onboarding.
• EJF #3 – 20% Offboarding: Coordinate and assist with processing of separating employees, including transfers. Perform steps necessary to ensure outgoing staff are separated within agency guidelines. Steps include immediate deactivation of badge and software access, return of state property issued. Update all spreadsheets related to offboarding.
• EJF 4 – 15% Office Administration: Maintain current position descriptions of section and coordinate an annual review by managers. Notify staff of required training. Maintain org charts, business flow charts, and excel spreadsheets. Monitor shared email box and process requests timely. Maintain leadership calendars. Schedule and coordinate meetings. Input requisitions in CAPPS FIN, track and certify receipt of order for invoice payment. Maintain inventory list of all policies and procedures and coordinate an annual review by business owner. Maintain records and filing system in accordance with records retention. Maintain Accounting Section SharePoint and DSHS intranet sites.
• EJF 5. 15% General: Serve as subject matter expert for SSO EJFs. Prepare, edit, and distribute correspondence, reports, forms, and documents. Ensure SSO procedures are documented and remain current. Audit work for accuracy. Present a professional manner, works cooperatively with others and maintains an organized work area. Routes and retains paperwork per agency guidelines and procedures. Follow enterprise requirements to perform EJFs. Perform tasks accurately and within designated time-period. Ensure back-up is cross trained on tasks. Maintain a working knowledge of rules and regulations for privacy requirements and handling sensitive data. Use discretion and maintain strict confidentiality of sensitive information. Elevate issues as needed, communicating in writing anomalies to supervisor immediately.
• EJF 6. 5% Asset Management: Track and coordinate maintenance of property. Submit work orders, process entry, and security requests. Assist with relocations. Coordinate building, IT, copier, phone, and key requests. Reserve conference rooms. Track DSHS assets in Accounting Section. Receive and distribute orders and supplies.
• EJF 7. 5% Other Duties as Assigned: Serve as back-up for other positions and division as needed; assist in development of and participate in special projects; Performs related duties as assigned that include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or continuity of operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Requirements

Required: One year of recent previous positions, types 40 wpm with no errors, and resume must show how the applicant meets the initial selection criteria. Preferred: Graduation from an accredited four-year college or university with major course work in a field relevant to position. Experience and education may be substituted for one another. Two years of experience in general office work. Six months humans resource administration and onboarding new employees. Experience using Word, Excel, Visio, and PowerPoint. Experience creating organizational charts.