Accounting Payment Poster

Lotane & Associates, P.A. is a debt collection and subrogation law firm located in Cocoa, FL. Since 1979, we have represented clients for Florida debt recoveries and insurance subrogation. Our clients include insurance carriers, hospitals, credit unions, banks, physician practices, and commercial companies. Our team is committed to recovering bad debts and collecting losses while being client-minded and community-centered.

About the Role

The Accounting Payment Poster supports the Accounting Department by ensuring incoming payments are accurately and timely posted to the appropriate accounts. This entry-level position is ideal for a detail-oriented, organized individual comfortable with numbers and interested in developing accounting skills. Training on company-specific systems and processes will be provided. This is an in-office role.

Responsibilities

• Review and accurately post incoming payments to the appropriate accounts.
• Verify payment information, including amounts, dates, account details, and supporting documentation before posting.
• Ensure payments are properly applied and recorded within company systems.
• Identify discrepancies, missing information, duplicate transactions, or potential posting errors.
• Research account information and collaborate with team members to resolve payment discrepancies.
• Maintain accurate and organized documentation of payment activity.
• Assist with daily payment balancing and account reconciliation.
• Review completed work for accuracy and make corrections when necessary.
• Follow established procedures for processing, documenting, and posting payments.
• Maintain confidentiality and security of financial, client, consumer, and company information.
• Meet expectations for accuracy, productivity, and timely completion of assigned work.
• Communicate professionally with accounting team members and other departments regarding payment-related questions or discrepancies.
• Assist with additional Accounting Department projects and administrative tasks as needed.
• Participate in training and cross-training to develop accounting knowledge and skills.

Requirements

• High school diploma or equivalent required.
• Basic proficiency with computers and Microsoft Office.
• Knowledge of basic accounting principles and financial regulations.
• Comfortable working with numbers and performing basic mathematical calculations.
• Strong attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Ability to accurately enter, review, and maintain data.
• Ability to follow established procedures and instructions.
• Ability to maintain confidentiality when handling sensitive financial, client, and consumer information.
• Dependable and able to manage assigned responsibilities independently after training.
• Willingness and ability to learn new systems, procedures, and accounting processes.

What We’re Looking For

The ideal candidate is a dependable, detail-oriented individual comfortable with numbers and committed to producing accurate work. They should be organized, able to stay focused while managing a consistent volume of transactions, and eager to learn new systems and processes. Strong communication skills, professionalism, and the ability to follow procedures are essential. Previous accounting experience is a plus but not required; we are willing to train the right candidate who demonstrates reliability, accuracy, and a willingness to learn.

Schedule

Monday–Friday, 8:00 AM–5:00 PM, with a 1-hour unpaid lunch break and two 15-minute paid breaks.

Benefits

• Employee-Paid Vision and Dental Insurance – Affordable options to support oral and eye health.
• Employee-Paid AFLAC Supplemental Plans – Additional coverage for accidents, short-term disability, and other needs.
• Employer-Paid Life Insurance – $20K life insurance policy provided at no cost to the employee.
• 401(k) Retirement Plan – Company matches 100% for 1–3% savings and 50% for 4–5% savings after one year of employment.
• Paid Time Off (PTO) – Generous PTO to support work-life balance.
• Paid Holidays – 9 paid holidays annually.
• Volunteer Time Program – Earn additional PTO by giving back to the community.
• Employee Assistance Program (EAP) – Confidential counseling and support services for personal or work-related issues.
• Tuition Reimbursement – Eligibility after one year of employment for approved courses up to a designated amount.
• Employee Discount Programs – Access to exclusive savings on products and services.