Accounting & Operations Support Specialist

About the role

Nelson & Company – A member of the AIR Control Concepts family. At Nelson & Company, we design and install engineered HVAC solutions for commercial customers who expect quality, reliability, and integrity. We're looking for someone who wants to grow their skills, support the team behind the scenes, and help deliver an operational environment that makes everything else run smoothly.

Check out our website: Engineered HVAC Solutions Jacksonville | Nelson & Company

Essential Duties and Responsibilities

• Processing invoices and other accounting items accurately and in a timely manner
• Following up with customers on open and overdue invoices in pursuit of payments
• Filing legal documents including Notices to Owners (NTOs) and related construction documentation
• S supporting coordination and back-office activities across the operations team
• Maintaining organized records and tracking deadlines
• Assisting with job cost tracking and project-related documentation as needed
• Supporting management and operations personnel with administrative projects and reporting

Experience and Requirements

• Required Qualifications:
• Six months or more of invoicing experience using QuickBooks
• Proficiency in Microsoft Excel, including Sum, Average, Count, Max, and Min functions
• Strong organizational and communication skills
• Demonstrated ability to manage details and meet deadlines consistently
• Preferred Qualifications:
• Construction industry accounting experience, including lien process knowledge
• Familiarity with job cost accounting and the percentage completion method

What We Value

• Do the Right Thing – Act with integrity, honesty, and accountability
• Go the Extra Mile – Deliver quality work and exceed expectations
• Own It – Take responsibility from start to finish
• Better Together – Support teammates and build strong relationships
• Be the Weed – Learn continuously, stay curious, and grow

Benefits

• Competitive and comprehensive benefits package within 30 days of starting, including:
• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan with company match
• Life Insurance & Health Savings Account (HSA)
• Short-Term and Long-Term Disability Insurance
• Critical Illness & Accident Coverage
• Pet Insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) and Paid Holidays