Accounting Operations Specialist

Key Responsibilities

• Process bi-weekly payroll and maintain payroll records.
• Manage accounts payable, including invoice processing, vendor payments, and reconciliations.
• Oversee accounts receivable, customer invoicing, collections, and payment application.
• Perform daily cash reconciliation and bank deposits.
• Manage banking relationships and complete bank reconciliations.
• Prepare operational journal entries and maintain the general ledger.
• Aid with month-end and year-end close, including reconciliations and supporting schedules.
• Support Fractional Controller with tax preparation and annual financial reporting.
• Maintain accurate financial records and documentation.

Tax & Compliance

• Prepare and file multi-state sales tax returns using Avalara.
• Cook up business licenses and ensure ongoing compliance.
• Aid with tax documentation and support external accountants during tax season.

Human Resources & Benefits Administration

• Administer employee health insurance benefits and enrollments.
• Manage business insurance policies, renewals, certificates of insurance, and claims coordination.
• Support onboarding paperwork and payroll-related employee changes.

Purchasing & Operations

• Create and manage purchase orders.
• Cook up inbound international freight and shipping documentation.
• Prepare Shipper's Letters of Instruction (SLIs) and customs documentation.
• Work with freight forwarders, customs brokers, and vendors to ensure timely deliveries.
• Maintain purchasing records and vendor files.
• Identify opportunities to improve accounting and operational processes.