Accounting & Operations Specialist

TROY Group, Inc. · Wheeling, WV · 2 mo ago

Full-time

About the Role

This role supports the Pasolivo division through TROY's Corporate Accounting function. The Accounting & Operations Specialist owns core divisional accounting processes—accounts payable/receivable, inventory accuracy, materials planning, payroll-related calculations, and month-end close—while partnering with Pasolivo operations, production, retail/tasting room leadership, sales, and TROY corporate teams to deliver accurate records, disciplined controls, and timely business insight.

The primary objective is to maintain reliable day-to-day accounting records for Pasolivo, protect working capital, support uninterrupted operations, and provide the Corporate Controller and operating leaders with accurate, actionable financial information.

Responsibilities

Accounts Payable & Vendor Accounting
- Process vendor invoices (PO and non-PO, expenses, freight, recurring obligations) accurately and on schedule; perform three-way matching and resolve discrepancies before payment.
- Reconcile vendor statements, AP, accrued expenses, and received-not-invoiced balances; prepare required month-end accruals and maintain audit-ready records.
Accounts Receivable & Customer Accounts
- Generate customer invoices, apply payments and deposits, and process approved credit memos and returns.
- Monitor AR aging and credit status, manage collections per TROY credit policy, and reconcile AR/customer deposits to the general ledger.
Inventory Receiving & Materials Planning
- Post inventory receipts, transfers, and adjustments in the ERP system; reconcile subledger activity and support cycle counts and physical inventory.
- Develop material requirements from forecasts, sales demand, and production schedules; monitor shortages, open POs, and slow-moving inventory, and recommend action.
Payroll Support (Commissions & Tips)
- Calculate and reconcile Pasolivo commissions and tasting room tip allocations against sales, hours, and POS data; submit accurate, approved inputs to payroll.
Reporting & Analysis
- Prepare recurring and ad-hoc analysis (sales, margin, inventory, working capital, budget-to-actual) and support budgeting, forecasting, and audit requests.
- Execute assigned close activities—journal entries, accruals, reconciliations, and schedules—per the close calendar.
Controls & Process Improvement
- Follow TROY accounting policies and internal controls; identify and escalate gaps or errors promptly.
- Serve as the point of contact for Pasolivo accounting, inventory, and payroll-input matters, and recommend practical process improvements.

Requirements

Bachelor's degree in accounting, finance, business, supply chain, or related field preferred, plus 3–5 years of progressively responsible accounting operations experience (or an equivalent combination of education and experience).
Experience with inventory accounting, materials requirements planning, purchasing support, or manufacturing operations strongly preferred.
Working knowledge of GAAP, transaction controls, three-way matching, accruals, reconciliations, and inventory flows.
Strong Excel skills (lookups, pivot tables, data validation, large-data-set reconciliation); NetSuite or comparable ERP experience strongly preferred.
Experience in food/beverage manufacturing, consumer products, agriculture, retail, or hospitality is a plus.

Skills & Competencies

High attention to detail and ownership mindset; sound analytical judgment; professional communication; and the ability to work independently and manage competing deadlines across a geographically dispersed organization.
Independently processes routine transactions, reconciliations, and collection/planning activities within policy; payment releases, credit exceptions, write-offs, purchases, and compensation changes follow TROY's approval matrix.
Success is measured by accurate, timely close deliverables, disciplined AR/vendor/inventory risk management, and audit-ready documentation.

Schedule