Accounting Operations Coordinator

Responsibilities

• Oversee customer account administration by maintaining portal access, updating account preferences, and assisting with payment setup questions.
• Handle incoming billing communications, resolve payment-related inquiries, and provide support for account updates with accuracy and professionalism.
• Prepare recurring and service-based invoices, complete necessary billing revisions, and review transactions to confirm completeness and correctness.
• Reconcile customer balances, monitor outstanding receivables, and assist with follow-up efforts to support timely collections.
• Record deposits, perform daily account matching, and complete routine bank reconciliations within QuickBooks Online.
• Maintain accurate bookkeeping and financial data across accounting records while contributing to month-end close support as assigned.
• Cook up post-sale operational steps to help ensure orders are purchased, received, delivered, billed, and tracked through completion.
• Review purchasing and vendor information for accuracy, compare pricing options, and maintain organized procurement documentation.
• Process vendor invoice records, support accounts payable activities, and maintain tax, exemption, and compliance-related documentation.
• Aid in audit requests, business licensing documentation, and process improvement efforts that strengthen efficiency and accuracy.

Requirements

• At least 3 years of experience in accounting support, bookkeeping, billing, procurement, or a related business operations role.
• Hands-on experience using QuickBooks Online for transactional processing and record maintenance.
• Working knowledge of both accounts receivable and accounts payable procedures.
• Proficiency with Microsoft Office applications, with particular strength in Excel.
• Strong attention to detail and the ability to keep financial and operational records well organized.
• Effective written and verbal communication skills for working with customers, vendors, and internal teams.
• Ability to manage multiple deadlines and shifting priorities in a fast-paced environment.

Qualifications

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Professional Certifications: Certified Public Accountant (CPA) preferred.

Skills

• QuickBooks Online proficiency.
• Accounts Receivable and Accounts Payable expertise.
• Microsoft Office Suite, particularly Excel.
• Attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks and prioritize effectively.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Access to top jobs, competitive compensation, and benefits.
• Free online training.
• Company 401(k) plan eligibility for contract/temporary professionals.

Pay

Compensation is commensurate with experience.

Schedule

The schedule is flexible and can accommodate your needs.