Accounting Operations Administrator

About the role

Bear Event Design is a creative event design and rental company serving Denver and the Rocky Mountain region. We are seeking an experienced Accounting Operations Administrator to own the day-to-day financial operations of the business while helping us build a more sophisticated and insightful financial engine.

Responsibilities

• Own all core accounting functions including bookkeeping, accounts payable, accounts receivable, payroll, and monthly reconciliations to ensure accuracy and consistency across all financial data
• Manage and improve the monthly close process, ensuring books are completed quickly, accurately, and with strong supporting documentation
• Maintain and audit financial systems including QuickBooks, Ramp, and payroll platforms, ensuring compliance, proper coding, and clean financial records
• Oversee accounts receivable processes including payment tracking, client communication, and resolving discrepancies in partnership with the sales team
• Manage accounts payable workflows including vendor setup, invoice processing, and internal communication to ensure timely and accurate payments
• Own payroll processing and support HR-related financial operations including onboarding/offboarding, benefits administration, contractor payments, and required documentation
• Lead the implementation and ongoing management of job costing systems, ensuring accurate data collection across departments and building processes where gaps exist
• Develop and maintain monthly reporting, dashboards, and financial summaries that provide clear visibility into company performance, costs, and profitability
• Conduct quarterly business reviews with leadership, analyzing departmental performance, identifying trends, and providing actionable insights
• Continuously evaluate and improve financial workflows, systems, and tools (e.g. QuickBooks, Ramp, Rippling), identifying opportunities for automation, efficiency, and better visibility
• Act as a central hub between departments to ensure financial data is complete, accurate, and aligned with how the business operates
• Support ongoing financial hygiene by enforcing guidelines, auditing transactions, and improving internal accountability around spending and documentation

Qualifications

• Highest level of detail orientation with a strong sense of ownership over accuracy and completeness
• A systems, root-cause analysis thinker who enjoys building processes, improving workflows, and solving operational problems
• Comfortable operating both in the details and at a higher level, translating financial data into meaningful insights
• Proactive and self-directed, able to identify gaps and take initiative without waiting for direction
• Strong communicator who can work across departments to gather information, clarify issues, and drive accountability
• Organized and able to manage multiple priorities in a fast-paced, evolving environment
• Adaptable and comfortable building structure within a growing business

Benefits

• Competitive compensation with Medical, Dental, & Vision Health Plans
• HSA with Annual Employer Contribution
• 401K with Employer Match
• Short Term Disability, Long Term Disability, and Life Insurance
• Generous PTO policy