Accounting & HRCoordinator

Key Responsibilities

• Manage accounts payable from receipt of invoice through payment, including coding, obtaining approvals and entering invoices into the accounting system
• Process employee expense reports, verify receipts and ensure appropriate documentation and coding
• Maintain accurate accounts payable records and supporting documentation
• Respond to vendor inquiries and investigate and resolve invoice and payment discrepancies
• Ensure established accounts payable policies and procedures are followed
• Support reconciliations, audits and other accounting activities as needed
• Partner with the Controller on accounts payable processes and projects

Payroll

• Aid in preparation and processing of bi-weekly multi-state payroll using Paylocity
• Review timecards and follow up on missing punches, approvals and other outstanding payroll items
• Process payroll changes including new hires, terminations, pay changes, bonuses and other special payments
• Aid in preparation and reconciliation of bonus payrolls
• Review payroll deductions and other payroll information for accuracy
• Maintain payroll records and supporting documentation
• Aid in payroll reporting, reconciliations and year-end activities
• Research routine payroll discrepancies and escalate issues as appropriate

Human Resources

• Support the hiring and onboarding process, including candidate tracking, pre-employment requirements and new-hire documentation
• Cook up background checks and drug screens and follow up on outstanding requirements
• Process routine employee changes and maintain employee information in Paylocity
• Aid in new-hire onboarding and employee offboarding
• Maintain personnel files and HR records
• Aid employees with routine benefits enrollment and HRIS questions
• Aid in benefits administration, including enrollment changes and documentation
• Process employment verification requests and other routine employee documentation
• Aid in workers' compensation administration, including documentation and claim follow-up
• Aid in garnishment administration and required documentation
• Track performance reviews, required training and other HR deadlines and follow up as needed
• Prepare routine employee correspondence, reports and HR documentation
• Respond to routine employee and manager questions and escalate matters requiring HR review
• Aid in HR projects, reporting and other initiatives as needed

Benefits

• Medical, dental, and vision insurance, available after 30 days of employment
• Company-paid short-term disability and group life insurance
• 401(k) retirement plan with company match
• Voluntary long-term disability, accidental death & dismemberment (AD&D), and flexible spending accounts (FSA and dependent care FSA)
• 120 hours of paid time off (PTO) annually, plus 7 paid holidays and 2 personal days
• Company-provided lunch every other Monday
• A collaborative and supportive work environment with opportunities for growth

Requirements

• 3-5 years of accounts payable/accounting experience
• Hands-on experience processing invoices, expense reports, vendor payments and resolving accounts payable discrepancies
• Payroll experience preferred; experience with multi-state payroll is a plus
• Prior Human Resources experience or exposure strongly preferred, including experience with onboarding, employee records, benefits, HRIS or other HR administration
• Interest in developing broader Human Resources knowledge and responsibilities
• Experience with Paylocity or another HRIS/payroll system preferred
• Strong proficiency in Microsoft Office, particularly Excel, Word and Outlook
• Strong organizational skills, follow-through and ability to manage competing deadlines
• Ability to maintain confidentiality and exercise appropriate judgment when handling sensitive information
• Comfortable working independently while recognizing when an issue requires escalation
• Strong interpersonal and communication skills
• Ability to perform the essential functions of the position, with or without reasonable accommodation