Accounting Coordinator - Portland, OR
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate etc. Include a section only when posting has real specific content.
We have content: The Opportunity (intro) maybe "About the role". Position Summary (prose). Essential Job Functions (list of duties). Required Qualifications (list). Preferred Qualifications (list). Work Environment and Location (maybe schedule/hybrid). Compensation (Pay). Why Glumac (maybe about company). Life At Glumac (benefits). About Tetra Tech (maybe not needed). Additional Information (maybe ignore). Need to decide which sections to include.
We must not include sections with filler like "commensurate with experience". We have actual content for Pay: Salary Range: $62,000 - $72,000. So include Pay section.
Schedule: hybrid work environment, requirement of two in-office days per week. So include Schedule section.
Benefits: "Comprehensive and market-competitive benefits. Merit-based financial rewards. Flexibility and company-wide commitment to work/life balance. Collaborative team atmosphere that values the contributions of all employees. Learning and development opportunities for ongoing professional growth." That's benefits. So include Benefits.
Skills: maybe not explicit separate list; but we have required qualifications includes skills: proficiency with MS Office, strong organizational skills, attention to detail, communication, follow-through, ability to manage multiple assignments, meet deadlines, work with limited supervision, self-motivated, effective communicator. Could put under Skills or Requirements. The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have sections: About the role (intro), Responsibilities (essential job functions), Requirements (required qualifications), Qualifications (preferred qualifications), Skills (maybe combine with requirements?), Benefits, Pay, Schedule.
We need to avoid duplication. Let's map:
- About the role: The Opportunity paragraph (first paragraph) maybe plus Position Summary? Actually Position Summary is more about role. Could combine. But we need to avoid filler. We'll create About the role: The Opportunity paragraph (first paragraph) maybe plus Position Summary? Let's decide: Use About the role for introductory description: "The Opportunity Glumac, a Tetra Tech company, is seeking an Accounting Coordinator to support project accounting, client invoicing, subconsultant coordination, and finance administration across our offices. This full-time, hybrid role is a strong fit for an organized accounting or project administration professional who can manage detailed work, follow through on deadlines, and communicate effectively with project teams, clients, and vendors."
Then Responsibilities: Essential Job Functions list.
Then Requirements: Required Qualifications list.
Then Qualifications: Preferred Qualifications list.
Then Skills: maybe we could extract skills from Required Qualifications (proficiency with MS Office, strong organizational skills, attention to detail, communication, follow-through, ability to manage multiple assignments, meet deadlines, work effectively with limited supervision, self-motivated, effective communicator). Could put under Skills.
Then Benefits: list from Life At Glumac.
Then Pay: Salary range.
Then Schedule: hybrid work environment, two in-office days per week.
We must not repeat job title as heading. Good.
We must not include boilerplate like EEO, etc. Remove.
We must output only HTML fragment, no /, no markdown fences.
Let's craft.
Use
for each section heading.
Inside sections, use
for prose,
- for lists.
For About the role: could be a
containing the two sentences.
For Responsibilities:
- each duty.
List duties from Essential Job Functions:
- Coordinate the creation and issuance of purchase orders for subconsultants, ensuring timely distribution and proper documentation.
- Track subconsultant Certificates of Insurance and follow up on pending documentation to ensure compliance and support project requirements.
- Gather supporting documents for completing Time and Materials billing.
- Review hours charged to interim projects and follow up with employees to ensure time is transferred to the appropriate project.
- Serve as a backup for daily cash application activities, ensuring timely and accurate posting of customer payments.
- Save, maintain, and upload client invoices monthly, providing support to Project Accountants and ensuring invoice records are accurately retained.
- Assist with data entry, report review, calendaring, expense reports, and other accounting and administrative tasks.
- Provide project and finance support to Project Accountants, the Unit Controller, and other finance team members as needed.
That's 8 items.
For Requirements (Required Qualifications): list:
- 1+ years of experience in accounting support.
- 1+ years of experience in administrative coordination, project administration, or a related role.
- High school graduate or GED.
- Proficiency with Microsoft Office, particularly Excel and Word.
- Strong organizational skills, attention to detail, communication, and follow-through.
- Ability to manage multiple assignments, meet deadlines, and work effectively with limited supervision.
- Self-motivated and driven to complete assignments and collaborate with stakeholders and colleagues.
- Effective and proactive communicator both verbally and in written formats.
- Applicants must be currently authorized to work in the United States on a full-time basis; this position is not eligible for current or future employment visa sponsorship.
We could keep as list items.
For Qualifications (Preferred Qualifications): list:
- Experience in working in architecture, engineering, construction, consulting or another professional services environment.
- Associate degree in Accounting, Business Administration, Project Management, Construction Management, or a related field.
- Experience with Oracle, Bluebeam, Deltek, AIA, or similar industry software.
For Skills: we could list skills derived from required qualifications: maybe:
- Proficiency with Microsoft Office (Excel, Word)
- Strong organizational skills
- Attention to detail
- Communication (verbal and written)
- Follow-through
- Ability to manage multiple assignments
- Meeting deadlines
- Working with limited supervision
- Self-motivated
- Collaboration with stakeholders
But we might avoid duplication. However instructions: Use sections only when posting has real specific content. Skills section could be derived from Required Qualifications but that's okay. We'll include.
For Benefits: list from Life At Glumac:
- Comprehensive and market-competitive benefits.
- Merit-based financial rewards.
- Flexibility and company-wide commitment to work/life balance.
- Collaborative team atmosphere that values the contributions of all employees.
- Learning and development opportunities for ongoing professional growth.
For Pay:
Salary Range: $62,000 - $72,000
For Schedule: Hybrid work environment with a requirement of two in-office days per week.
We should not include extra fluff like "The base salary range represents the low and high end..." maybe we can keep just the range. The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep the full compensation description? It says: "Compensation Salary Range: $62,000 - $72,000 The base salary range represents the low and high end of the compensation scale for this role. Actual salaries will be determined based on location, experience, responsibilities, and qualifications. This salary range is just one component of Glumac’s total compensation package, which includes benefits, professional development opportunities, and additional incentives."
We need to preserve all substantive information. So we should include that whole paragraph, not just the range. However we must not include filler like "commensurate with experience". This is substantive. So include full compensation paragraph.
Similarly for schedule: "Work Environment and Location: This position offers a hybrid work environment, with a requirement of two in-office days per week in one of our offices. All candidates must be located in and eligible to work in the U.S." That's substantive. We'll include that.
For benefits: we have list from Life At Glumac. Also maybe include "Comprehensive and market-competitive benefits." etc.
We also have "Why Glumac, a Tetra Tech Company" and "About Tetra Tech" maybe we could include as About the role? But we already used About the role for intro. Could add another section "About the Company" but not in allowed headings list? The allowed headings list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should stick to those. The "Why Glumac" and "About Tetra Tech" could be considered part of About the role? Might be okay to include in About the role as extra prose. But we must not repeat job title. We'll incorporate that content into About the role as additional paragraphs.
Thus About the role will contain: The Opportunity paragraph, Position Summary paragraph, Why Glumac paragraph(s), About Tetra Tech paragraph(s). But we need to avoid too much? It's okay to include all substantive info.
Let's extract those paragraphs:
Why Glumac, a Tetra Tech Company:
"Glumac has been a leader in the sustainable building design industry for over 50 years. In 2017 we joined Tetra Tech, enabling us to combine our expertise with the reach and resources of a prestigious global organization. At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For nearly 60 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world."
Your Impact:
"Join Glumac, a Tetra Tech company, to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy."
About Tetra Tech:
"Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. Our 25,000 employees work together to provide clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition. Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans. We invite applications from all interested parties."
But note: EEO/equal-opportunity boilerplate should be removed per instructions: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate". So we must remove the EEO statements. So we should strip that part from About Tetra Tech. Keep the rest.
Thus About Tetra Tech after removing EEO: "Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. Our 25,000 employees work together to provide clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition."
Also "Additional Information Organization: 150 GTT" maybe ignore.
Thus About the role can include: The Opportunity paragraph, Position Summary paragraph, Why Glumac paragraph(s), Your Impact paragraph, About Tetra Tech paragraph (cleaned). That's a lot but okay.
Now we must ensure we don't include any boilerplate like "EEO". We removed.
Now produce HTML.
Structure:
About the role
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate etc. Include a section only when posting has real specific content. We have content: The Opportunity (intro) maybe "About the role". Position Summary (prose). Essential Job Functions (list of duties). Required Qualifications (list). Preferred Qualifications (list). Work Environment and Location (maybe schedule/hybrid). Compensation (Pay). Why Glumac (maybe about company). Life At Glumac (benefits). About Tetra Tech (maybe not needed). Additional Information (maybe ignore). Need to decide which sections to include. We must not include sections with filler like "commensurate with experience". We have actual content for Pay: Salary Range: $62,000 - $72,000. So include Pay section. Schedule: hybrid work environment, requirement of two in-office days per week. So include Schedule section. Benefits: "Comprehensive and market-competitive benefits. Merit-based financial rewards. Flexibility and company-wide commitment to work/life balance. Collaborative team atmosphere that values the contributions of all employees. Learning and development opportunities for ongoing professional growth." That's benefits. So include Benefits. Skills: maybe not explicit separate list; but we have required qualifications includes skills: proficiency with MS Office, strong organizational skills, attention to detail, communication, follow-through, ability to manage multiple assignments, meet deadlines, work with limited supervision, self-motivated, effective communicator. Could put under Skills or Requirements. The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have sections: About the role (intro), Responsibilities (essential job functions), Requirements (required qualifications), Qualifications (preferred qualifications), Skills (maybe combine with requirements?), Benefits, Pay, Schedule. We need to avoid duplication. Let's map: - About the role: The Opportunity paragraph (first paragraph) maybe plus Position Summary? Actually Position Summary is more about role. Could combine. But we need to avoid filler. We'll create About the role: The Opportunity paragraph (first paragraph) maybe plus Position Summary? Let's decide: Use About the role for introductory description: "The Opportunity Glumac, a Tetra Tech company, is seeking an Accounting Coordinator to support project accounting, client invoicing, subconsultant coordination, and finance administration across our offices. This full-time, hybrid role is a strong fit for an organized accounting or project administration professional who can manage detailed work, follow through on deadlines, and communicate effectively with project teams, clients, and vendors." Then Responsibilities: Essential Job Functions list. Then Requirements: Required Qualifications list. Then Qualifications: Preferred Qualifications list. Then Skills: maybe we could extract skills from Required Qualifications (proficiency with MS Office, strong organizational skills, attention to detail, communication, follow-through, ability to manage multiple assignments, meet deadlines, work effectively with limited supervision, self-motivated, effective communicator). Could put under Skills. Then Benefits: list from Life At Glumac. Then Pay: Salary range. Then Schedule: hybrid work environment, two in-office days per week. We must not repeat job title as heading. Good. We must not include boilerplate like EEO, etc. Remove. We must output only HTML fragment, no /, no markdown fences. Let's craft. Use
for each section heading. Inside sections, use
for prose,
- for lists.
For About the role: could be a
containing the two sentences. For Responsibilities:
- each duty.
List duties from Essential Job Functions:
- Coordinate the creation and issuance of purchase orders for subconsultants, ensuring timely distribution and proper documentation.
- Track subconsultant Certificates of Insurance and follow up on pending documentation to ensure compliance and support project requirements.
- Gather supporting documents for completing Time and Materials billing.
- Review hours charged to interim projects and follow up with employees to ensure time is transferred to the appropriate project.
- Serve as a backup for daily cash application activities, ensuring timely and accurate posting of customer payments.
- Save, maintain, and upload client invoices monthly, providing support to Project Accountants and ensuring invoice records are accurately retained.
- Assist with data entry, report review, calendaring, expense reports, and other accounting and administrative tasks.
- Provide project and finance support to Project Accountants, the Unit Controller, and other finance team members as needed.
That's 8 items.
For Requirements (Required Qualifications): list:
- 1+ years of experience in accounting support.
- 1+ years of experience in administrative coordination, project administration, or a related role.
- High school graduate or GED.
- Proficiency with Microsoft Office, particularly Excel and Word.
- Strong organizational skills, attention to detail, communication, and follow-through.
- Ability to manage multiple assignments, meet deadlines, and work effectively with limited supervision.
- Self-motivated and driven to complete assignments and collaborate with stakeholders and colleagues.
- Effective and proactive communicator both verbally and in written formats.
- Applicants must be currently authorized to work in the United States on a full-time basis; this position is not eligible for current or future employment visa sponsorship.
We could keep as list items.
For Qualifications (Preferred Qualifications): list:
- Experience in working in architecture, engineering, construction, consulting or another professional services environment.
- Associate degree in Accounting, Business Administration, Project Management, Construction Management, or a related field.
- Experience with Oracle, Bluebeam, Deltek, AIA, or similar industry software.
For Skills: we could list skills derived from required qualifications: maybe:
- Proficiency with Microsoft Office (Excel, Word)
- Strong organizational skills
- Attention to detail
- Communication (verbal and written)
- Follow-through
- Ability to manage multiple assignments
- Meeting deadlines
- Working with limited supervision
- Self-motivated
- Collaboration with stakeholders
But we might avoid duplication. However instructions: Use sections only when posting has real specific content. Skills section could be derived from Required Qualifications but that's okay. We'll include.
For Benefits: list from Life At Glumac:
- Comprehensive and market-competitive benefits.
- Merit-based financial rewards.
- Flexibility and company-wide commitment to work/life balance.
- Collaborative team atmosphere that values the contributions of all employees.
- Learning and development opportunities for ongoing professional growth.
For Pay:
Salary Range: $62,000 - $72,000
For Schedule:Hybrid work environment with a requirement of two in-office days per week.
We should not include extra fluff like "The base salary range represents the low and high end..." maybe we can keep just the range. The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep the full compensation description? It says: "Compensation Salary Range: $62,000 - $72,000 The base salary range represents the low and high end of the compensation scale for this role. Actual salaries will be determined based on location, experience, responsibilities, and qualifications. This salary range is just one component of Glumac’s total compensation package, which includes benefits, professional development opportunities, and additional incentives." We need to preserve all substantive information. So we should include that whole paragraph, not just the range. However we must not include filler like "commensurate with experience". This is substantive. So include full compensation paragraph. Similarly for schedule: "Work Environment and Location: This position offers a hybrid work environment, with a requirement of two in-office days per week in one of our offices. All candidates must be located in and eligible to work in the U.S." That's substantive. We'll include that. For benefits: we have list from Life At Glumac. Also maybe include "Comprehensive and market-competitive benefits." etc. We also have "Why Glumac, a Tetra Tech Company" and "About Tetra Tech" maybe we could include as About the role? But we already used About the role for intro. Could add another section "About the Company" but not in allowed headings list? The allowed headings list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should stick to those. The "Why Glumac" and "About Tetra Tech" could be considered part of About the role? Might be okay to include in About the role as extra prose. But we must not repeat job title. We'll incorporate that content into About the role as additional paragraphs. Thus About the role will contain: The Opportunity paragraph, Position Summary paragraph, Why Glumac paragraph(s), About Tetra Tech paragraph(s). But we need to avoid too much? It's okay to include all substantive info. Let's extract those paragraphs: Why Glumac, a Tetra Tech Company: "Glumac has been a leader in the sustainable building design industry for over 50 years. In 2017 we joined Tetra Tech, enabling us to combine our expertise with the reach and resources of a prestigious global organization. At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For nearly 60 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world." Your Impact: "Join Glumac, a Tetra Tech company, to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy." About Tetra Tech: "Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. Our 25,000 employees work together to provide clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition. Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans. We invite applications from all interested parties." But note: EEO/equal-opportunity boilerplate should be removed per instructions: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate". So we must remove the EEO statements. So we should strip that part from About Tetra Tech. Keep the rest. Thus About Tetra Tech after removing EEO: "Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. Our 25,000 employees work together to provide clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition." Also "Additional Information Organization: 150 GTT" maybe ignore. Thus About the role can include: The Opportunity paragraph, Position Summary paragraph, Why Glumac paragraph(s), Your Impact paragraph, About Tetra Tech paragraph (cleaned). That's a lot but okay. Now we must ensure we don't include any boilerplate like "EEO". We removed. Now produce HTML. Structure:About the role
- each duty.
List duties from Essential Job Functions:
- Coordinate the creation and issuance of purchase orders for subconsultants, ensuring timely distribution and proper documentation.
- Track subconsultant Certificates of Insurance and follow up on pending documentation to ensure compliance and support project requirements.
- Gather supporting documents for completing Time and Materials billing.
- Review hours charged to interim projects and follow up with employees to ensure time is transferred to the appropriate project.
- Serve as a backup for daily cash application activities, ensuring timely and accurate posting of customer payments.
- Save, maintain, and upload client invoices monthly, providing support to Project Accountants and ensuring invoice records are accurately retained.
- Assist with data entry, report review, calendaring, expense reports, and other accounting and administrative tasks.
- Provide project and finance support to Project Accountants, the Unit Controller, and other finance team members as needed.
That's 8 items.
For Requirements (Required Qualifications): list:
- 1+ years of experience in accounting support.
- 1+ years of experience in administrative coordination, project administration, or a related role.
- High school graduate or GED.
- Proficiency with Microsoft Office, particularly Excel and Word.
- Strong organizational skills, attention to detail, communication, and follow-through.
- Ability to manage multiple assignments, meet deadlines, and work effectively with limited supervision.
- Self-motivated and driven to complete assignments and collaborate with stakeholders and colleagues.
- Effective and proactive communicator both verbally and in written formats.
- Applicants must be currently authorized to work in the United States on a full-time basis; this position is not eligible for current or future employment visa sponsorship.
We could keep as list items.
For Qualifications (Preferred Qualifications): list:
- Experience in working in architecture, engineering, construction, consulting or another professional services environment.
- Associate degree in Accounting, Business Administration, Project Management, Construction Management, or a related field.
- Experience with Oracle, Bluebeam, Deltek, AIA, or similar industry software.
For Skills: we could list skills derived from required qualifications: maybe:
- Proficiency with Microsoft Office (Excel, Word)
- Strong organizational skills
- Attention to detail
- Communication (verbal and written)
- Follow-through
- Ability to manage multiple assignments
- Meeting deadlines
- Working with limited supervision
- Self-motivated
- Collaboration with stakeholders
But we might avoid duplication. However instructions: Use sections only when posting has real specific content. Skills section could be derived from Required Qualifications but that's okay. We'll include.
For Benefits: list from Life At Glumac:
- Comprehensive and market-competitive benefits.
- Merit-based financial rewards.
- Flexibility and company-wide commitment to work/life balance.
- Collaborative team atmosphere that values the contributions of all employees.
- Learning and development opportunities for ongoing professional growth.
For Pay: