Accounting Coordinator (Multiple Openings)

Position Summary

The Accounting Coordinator supports the day-to-day accounting operations of Mostly Mutts Animal Rescue. This position is responsible for maintaining accurate financial records, completing reconciliations, supporting the month-end close process, and preparing documentation and reports that ensure the organization's financial information is complete, accurate, and timely.

Responsibilities

• Maintain the accounting records for designated revenue sources, payment platforms, bank accounts, and other accounting functions.

• Record financial transactions accurately and in a timely manner in QuickBooks.

• Verify deposits and supporting documentation.

• Maintain vendor records and supporting documentation.

• Support payroll-related accounting activities.

• Maintain complete and organized accounting records.

Account Ownership

• Complete reconciliations and supporting schedules.

• Research discrepancies and resolve outstanding items.

• Ensure accounts are complete, accurate, and properly supported.

Month-End Close

• Complete month-end close responsibilities.

• Prepare journal entries and supporting schedules.

• Prepare documentation supporting areas of responsibility.

• Verify accounts are ready for financial statement preparation.

• Meet established month-end deadlines.

Financial Reporting, Audit & Compliance

• Prepare reports and schedules for management, auditors, and regulatory reporting.

• Prepare documentation supporting annual audits and other financial reviews.

• Support sales tax, grant, and restricted fund reporting.

• Maintain documentation supporting compliance with organizational policies and regulatory requirements.

Team Support & Continuous Improvement

• Cross-train in multiple accounting functions and provide backup support for teammates.

• Follow established accounting procedures and internal controls.

• Identify discrepancies, process improvements, and opportunities to increase efficiency.

• Auxiliary in implementing new procedures and systems.

• Perform other accounting and administrative duties as assigned.

Knowledge, Skills & Abilities

• Previous experience in bookkeeping, accounting, office administration, or other roles involving financial records, data entry, reconciliations, or detailed administrative work preferred.

• Nonprofit accounting experience is a plus.

• Experience with QuickBooks or similar accounting software preferred.

• Proficiency with Microsoft Excel and Microsoft Office.

• Strong organizational skills and attention to detail.

• Strong problem-solving skills.

• Ability to manage competing priorities, interruptions, and changing demands while meeting deadlines.

• Excellent written and verbal communication skills.

• Ability to work independently and collaboratively with staff, volunteers, and other departments.

• Comfortable learning new software, systems, and processes.

• Comfortable working around dogs and cats.

• Ability to maintain professionalism and confidentiality.

Physical Requirements

• Ability to sit and work at a computer for extended periods.

Employment Requirements

Candidates must successfully complete a criminal background check.

How to Apply

If you would like a rewarding job that helps save lives, please send your resume to Tammy@mostlymutts.org.