Accounting Coordinator

Key Responsibilities

• Accurately enter vendor invoices into QuickBooks to ensure proper tracking and approval prior to payment.
• Review invoices for completeness, accuracy, and proper documentation.
• Update QuickBooks to reflect payments made (check, ACH, wire, credit card).
• Maintain organized digital and/or physical invoice and payment records.
• Aid with accounts payable processing and vendor file maintenance.
• Reconcile vendor statements and flag discrepancies.
• Support month-end closing activities, including data verification and reporting assistance.
• Cook up coordination with internal account teams to ensure proper invoicing and documentation.
• Perform general administrative tasks to support the accounting department.
• Reformatting digital invoicing.
• Aid with special projects and process improvements as needed.

Experience, Education, And Skills

• 1–3 years of accounting, bookkeeping, or data entry experience preferred.
• QuickBooks experience strongly preferred.
• Strong data entry skills with high level of accuracy and attention to detail.
• Proficiency in Microsoft Excel and Microsoft Office.
• Strong organizational and time management skills.
• Ability to manage multiple tasks and meet deadlines.
• Clear and professional communication skills.
• Experience in an advertising agency or media environment is a plus.

Key Competencies

• Detail-oriented and process-driven.
• Reliable and consistent follow-through.
• Ability to work independently and collaboratively.
• Strong sense of accountability.
• Comfortable handling confidential financial information.

What We Offer

• Collaborative team environment.
• Opportunity to grow within the accounting and finance function.
• Competitive compensation based on experience.
• 401k, PTO, Medical/Dental/Vision.