Accounting Coordinator

About the role

The Accounting Coordinator assists the Accounting Manager and Senior Accountants with accounts receivable, accounts payable, and general ledger tasks. This includes preparing, posting, verifying, and recording customer payments and transactions related to AR, reconciling to the general ledger, confirming transactions are coded correctly, and working closely with customers and vendors to respond to inquiries and resolve billing discrepancies. This is a hybrid position requiring in-office attendance three out of five business days at the Bristol, PA office.

Responsibilities

• Monitor AR email inbox and resolve any issues
• Prepare, post, verify, and record customer payments and transactions related to AR
• Backup for handling A/R deposits
• Send statements to salespeople/customers showing amounts due
• Research unapplied cash, short payments, and remittance discrepancies
• Process credit memos and adjustments with proper approval
• Assist with month-end close and prepare supporting schedules
• Prepare and post journal entries
• Reconcile to the general ledger and ensure transactions are coded correctly
• Review, code, and enter vendor invoices accurately
• Match invoices to POs/subcontracts
• Route invoices for approval and follow up on pending approvals
• Maintain the vendor master file, including W-9 collection and new vendor setup, following internal controls
• Respond to vendor inquiries and resolve billing discrepancies
• Reconcile vendor statements and research past-due or duplicate items
• Support year-end 1099 preparation and filing

Requirements

• High school diploma and 3 years of recent and relevant full-time accounting experience
• Associate or bachelor's degree in accounting strongly preferred
• Accounts Receivable experience
• Familiarity using discretion and judgment reconciling the General Ledger
• Experience successfully preparing and posting journal entries
• Experience with month-end closing procedures
• Exposure to Acumatica or similar ERP program preferred
• Excellent customer service skills
• Professional phone etiquette and excellent verbal and written communication skills
• Ability to be in Bristol, PA office 3 days a week and operate related office equipment (computer, copier)
• Ability to work independently and in a fast-paced environment
• Excellent organizational skills and attention to detail
• Proficient with Microsoft Suite including Excel, Outlook, and Word

Skills

• Mathematical Skills
• Organization
• Detail oriented
• Accuracy
• Independent Problem Solving

Pay

The pay range is $56,000–$66,000 per year plus bonus based on relevant experience.

Benefits

• Fully company-funded Employee Stock Ownership Plan (ESOP) retirement plan
• 401(k) Retirement Program with Company Match
• Medical & Prescription Drug coverage
• Dental
• Voluntary Vision
• 15 Paid Time Off days, 5 Volunteer Paid Time Off days, and 10 Holidays per calendar year
• Free Short & Long-Term Disability
• Free Basic Life/AD&D
• Voluntary Supplemental Life insurance
• Flexible Spending Accounts (Health Care and Dependent Care)
• Employee Assistance Program
• Health Advocate
• Tuition Reimbursement

Schedule

Hybrid schedule requiring in-office attendance three days per week at the Bristol, PA office.

Core Values

• Safety: The safety of our associates, customers, and partners is part of the DVL culture and a Core Value.
• Caring: We care about the success of our customers, our partners, our associates, and our company.
• Collaboration: Working with the team to achieve the best outcome, which is critical to our success.
• Creativity: Being creative with ideas to improve the way we do things.
• Integrity: We are not afraid to do the right thing.
• Professionalism: Professional behavior is a cornerstone of our business.