Accounting Clerk - HALL Arts Hotel

Job Overview

Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures. Bill and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Maintain all cash house banks and prepare daily cash deposits.

Essential Job Functions

• Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e., including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up.
• Record department administration phone calls and inform Director of Finance of any potential concern.
• Post city ledger payments in the property management system, reconcile and bill all city ledger accounts.
• Perform follow-up billing and credit collection documentation and inform Director of Finance of any potential uncollectible accounts.
• Reconcile credit card back-up to General Cashier Summary and inform Director of Finance of any discrepancies.
• Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
• Set up new accounts by following the established credit policy.
• Audit house banks along with one witness. Maintain a current file of all house banks contracts and amounts issued and outstanding. Maintain monthly house bank summary report and follows house bank policies and procedures.
• Balances all cashier’s deposits and reports all overages and shortages to the Director of Finance daily. In case of significant fund shortages, notifies Director of Finance immediately. Balances all deposits daily and provides copies.
• Maintains a log of all collections.
• Maintains adequate change reserve on weekends to anticipate all needs of outlets.
• Maintains numerical control of all gift certificates.
• Preparation of the daily over/short report. Research any discrepancies.
• Maintains petty cash fund by following S.O.P. Reconcile weekly for reimbursement from accounts payable.

Qualifications

• High School diploma or equivalent with at least 1 year of related work experience required.
• Hospitality Accounting Required.
• Marriott Lightspeed System preferred.
• No supervisory experience is required.
• Demonstrates strong computer skills, arithmetic computation, and learning skills.
• Proficient in speaking English and communicating to guests and co-workers using clear, appropriate, and professional language.
• Comfortable with using Microsoft Office systems and tools.