Accounting Clerk

About the role

The Accounting role is responsible for providing support to the accounting department including processing, recording, updating and reconciling fiscal information in compliance with established policies; providing instructions, recommendations and/or accounting support to other personnel.

Responsibilities

• Handle all invoicing/billing
• Track Accounts Receivable
• Communicate with client Accounts Payable if necessary
• Assist in performing general ledger accounting functions, as assigned and/or approved by the CFO
• Compile financial information related to work assignments for the purpose of producing project budget reports on a monthly basis
• Inform other staff regarding procedural requirements for the purpose of facilitating financial compliance within established practices
• Maintain financial information, files, and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
• Reconcile a wide variety of financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices
• Research discrepancies of financial information and/or documentation
• Respond to employee inquiries in relation to payroll and/or expense reports
• Oversee expense check distribution
• Take on super-user role for Accounting Software package (Deltek Ajera)
• Issue and track purchase orders
• Categorize costs accurately
• Classify cost by account number
• Oversee all employee time entries and prepare payroll package for review by CFO

Physical Demands

While performing the duties of this position, the employee is required to sit, stand, and walk, use hands and fingers. Position may require repetitive arm, hand, finger, and wrist motion to operate a variety of office equipment. The employee occasionally must reach above and below shoulder level, and lift/push/pull and/or carry up to 10 pounds.

Working Conditions

Works in a typical administrative setting with a moderate temperature and appropriate lighting.

Equipment Used

• Telephone
• Printer/copier
• Fax machine
• Personal computer with peripherals
• Calculator

Requirements

• Associate’s degree in Accounting or related field
• 2 – 5 years of experience
• Excellent verbal and written communication skills
• Proficiency in Ajera and Microsoft Office Suite
• Knowledge of principles and practices of budget preparation, monitoring, and controlling
• Familiarity with all applicable laws, codes, regulations, policies, and procedures to ensure firm compliance