Accounting Associate/Cash Application

Position Responsibilities

• Maintain and process items coming to the shared accounting e-mail inboxes.
• Process credit card payments.
• Run daily banking reports.
• Process cash applications, ACH, and lockbox postings.
• Post deposits in Aspire for transmittal to the accounting system.
• Close Aspire issues when past-due accounts are paid.
• Generate and send out invoices – maintenance (monthly), per service (monthly), enhancement (semi-monthly: 1st and 15th).
• Process credits, write-offs, and refunds.
• Third-party invoicing platform management.
• Set up new accounts on platforms and update customer records in Aspire to flag accounts for third-party invoicing uploads.
• Manage invoice uploads.
• Manage client POs.
• Maintain list of logins for all platforms and active customer accounts on each platform.
• Afford backup for Accounting Associate - Payable Administrator.

Key Performance Metrics

• Achieve a complete, accurate, and timely financial close while meeting other required deadlines.
• Ensure aged receivables stay within a threshold set by Heartland Corporate.
• Maintain an organized filing system of documents and records.
• Provide positive support to division branches and management, implementing efficiencies as appropriate.

Qualifications & Competencies

• Exude the company values in all respects: Human – we do love plants, but we cultivate people to serve people; Exceptional – our best efforts energize everything we do; Accountable – we own the outcomes in our relationships with each other and our clients; Respectful – we believe in the golden rule; Trusted – clients know they can count on us to keep their best interests at heart.
• Associate’s Degree and 2 years of accounting experience. Preferably have experience with Aspire or similar industry software.
• Be versatile and adaptable to a constantly changing and entrepreneurial environment. Have the ability to act responsibly and ethically when working with sensitive financial information, whether it’s information for the company or for individuals.
• Have an attitude of always looking to improve upon what we are doing and how; and along the way, celebrating and recognizing the improvements. Strict attention to detail, with exceptional time management, organizational and follow-up skills, to assure all responsibilities are quickly and efficiently met in a faced-paced environment. Excellent communication, listening and customer service skills with the ability to make critical judgments and maintain calm demeanor even when confronted with difficult situations. Results-oriented with proven ability to follow through while handling multiple and competing priorities. Be fanatical about details and accuracy and keep excellent records. Approach the role with a spirit of finding a workable solution to opportunities and challenges.
• Fully bilingual (English and Spanish) is a benefit. Occasional local travel to other company offices may be necessary.