Accounting Associate

Essential Duties

• Monthly reconcilement of bank accounts.
• Monthly reconcilement of due to/from accounts and preparation of CREN session posting.
• Annual reconcilement of outstanding check lists (GF and payroll) and assists in contacting employees, vendors and students for resubmission prior to turning over of funds to the State.
• Quarterly reconcilement of petty cash account and processing check request for replenishment.
• Preparation and entering of food service daily sales and tracking of non-taxable sales.
• Maintains accounting records for Alumni, Independent Operations Fund, Auxiliary Services.
• Posting of various square deposits to general ledger.
• Maintains office supplies for department to include ordering.
• Affords assistance to students with payments, questions, etc. by counter, phone, or email.
• Prepares all miscellaneous.
• Prepares non-tax report for food services and digital printing and design services.
• Provides outside invoicing of rental facilities and miscellaneous charges for Auxiliary Services, Continuing Education, Independent Operations and Food Services.
• Preparation and participation in annual audit.
• Affords assistance with updating the Finance Office web page and implementation and maintenance of the Finance Office Portal.
• Affords assistance with collection of past due accounts for students, staff, and vendors.
• Affords assistance with record retention in accordance with State and Federal regulations.
• Cross trains with other Finance Office employees to provide coverage when necessary.
• Supports Assistant Director, Finance in researching variances regarding non-tax reports and sales tax reporting.
• Fulfills special projects as assigned by the Director and Assistant Director of Finance.
• Initiates check requests for Finance office expenses at the director’s request.

Requirements

• Associate degree required or the willingness to work towards a degree if hired;
• Three to four years related experience;
• or any combination of experience and training which provides the required knowledge, skills, and abilities.

Skills And Abilities

• Must have excellent skills in computer applications such as Microsoft Word, PowerPoint, Excel, Access, e-mail (Outlook preferred) and ability to use an integrated computerized system (Datatel preferred).
• Ability to: make difficult arithmetical calculations rapidly and accurately;
• Work and make decisions independently with a minimum of supervision and communicate with tact and diplomacy;
• Organize and prioritize work load, complete tasks in a timely manner, and attend to details.
• Ability to interact effectively and professionally with students, staff, faculty, vendors and outside agencies.