Accounting Associate (34701)

About the Role

KLS Martin is seeking a detail-oriented and process-minded Accounting Operations Associate to own our day-to-day accounts receivable and accounts payable transaction cycles. This role is the backbone of our cash application, billing, and vendor payment processes, and is a key partner to the broader accounting team in maintaining accurate, timely, and well-controlled financial records as our company continues to grow.

Responsibilities

Accounts Receivable

• Apply daily cash receipts (lockbox, ACH, wire, credit card) to customer accounts accurately and timely.
• Research and resolve short-pays, unapplied cash, payment discrepancies and escalate root-cause issues with Customer Care Department.
• Perform desktop check deposit process.
• Accurately perform the Canadian customer check deposit process; confirm all deposits are properly credited into the company’s bank account.

Accounts Payable

• Create and maintain vendor master records, including setup of new vendors and associated banking/payment templates in accordance with policy.
• Enter and investigate vendor invoices according to department procedures and research/resolve discrepancies with vendors/internal stakeholders.
• Process payment proposals for review and approval, and prepare payment runs (check, ACH, wire) in accordance with vendor terms and cash management guidelines.
• Monitor and address incoming emails to the accounts payable, vendor set up and accounting email boxes and respond to vendor inquiries professionally and promptly.
• Reconcile the AP sub-ledger to the general ledger; assist with accrual support at month-end.
• Perform full-cycle cash disbursement processes according to department policy and procedure; includes initiating domestic and international payments by check, ACH and/or wire, voiding/canceling payments, and internally clearing payments; match remittance documentation to payments; maintain department payment registers to record all payments issued or voided/canceled.

Concur Responsibilities

• Audit & approve expense reports according to company policies, procedures and timelines.
• Address expense report questions from employees in a courteous, knowledgeable, and timely manner.
• Coordinate resolution of non-compliant expense reimbursements.
• Perform daily extract to SAP and balance nightly interface totals; coordinate and escalate variances or system issues.

Other Responsibilities

• Prepare and distribute the daily loan balance and/or weekly cash reports.
• Assist with weekly/monthly reconciliations, process payments and report on internal and external vendors.
• Complete required general ledger journal entries and general ledger account reconciliations within specified timelines.
• Assist as needed with company audit requests for support.
• Perform month-end procedures and other departmental job duties as assigned.
• Identify opportunities to automate manual AR/AP tasks (e.g., auto-cash application rules, invoice capture/OCR, payment workflows) and recommend solutions.
• Document and maintain up-to-date standard operating procedures for AR/AP processes.
• Comply with established internal controls over cash receipts and disbursements, including segregation of duties, to safeguard company assets.

Requirements

• High school diploma or equivalent.
• Two years AR/AP experience or equivalent combination of education and experience.
• Proficient user of Microsoft Office applications.
• Prior experience in SAP.
• Basic mathematical concepts (add, subtract, multiply, divide).

Skills

• Strong attention to detail for high-volume transaction processing, cash application, and reconciliations.
• Adhere and support KLS Martin’s quality and safety policies and procedures.
• Ability to retrieve and interpret documentation.
• Able to work in a team setting and independently under minimum supervision.
• Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally.
• Problem solving & decision making / adaptability & flexibility.
• High level of customer service displaying positive attitude.
• Ability to work with minimal supervision.