Accounting & AP Clerk

About the role

Location: Wilmington, MA (Onsite, Hybrid or Fully Remote). Full‑time position reporting to the AP Manager. FLSA status: Non‑Exempt/Hourly. Not a management role.

Responsibilities

• Responsible for two or more Inboxes, reviewing and processing all emails in a timely manner while responding to supplier inquiries
• Maintain and track monthly utility service provider invoices
• Operate proficiently in supplier portals as well as multiple internal accounting systems
• Process, verify, and reconcile invoices using 2‑way match
• Examine invoice details for accuracy, appropriate coding, approvals, and supporting documentation before posting
• Resolve supplier inquiries by researching and producing results in an accurate and timely manner
• Work closely and develop relationships with KSS business partners and suppliers
• Reconcile supplier statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts
• Oversee Internal Check Request process, with consideration to urgency
• Maintain organized records for audit and reference purposes
• Follow internal guidelines to create and update supplier profiles, confirm tax documentation, remit‑to information, and confirm details are complete and accurate
• Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information
• Email supplier remittance confirmations for payments issued
• Assist with annual 1099 preparation
• Work on special projects as needed

Qualifications

• Associates’ degree in Accounting or finance preferred
• Minimum 5+ years finance or accounts payable experience
• Familiarity with entering and processing invoices
• Ability to work independently as well as part of a team
• Excellent organizational skills combined with strong attention to detail
• Comprehensive knowledge of Excel as well as other Microsoft Office tools
• Excellent written and verbal communication skills
• ERP systems experience a plus

Benefits

• Medical (3 plan options)
• Dental (2 plan options)
• Vision plan
• 401K (6% company match & fixed company contribution based on seniority)
• Health savings and flexible spending accounts
• Company provided basic life insurance policy with option to select additional voluntary life insurance for self, spouse or dependents
• Disability insurances (short‑term policy company paid & long‑term split between company and employee)
• Voluntary insurance plans for Accident, Critical Illness and Hospital Indemnity
• Business and personal travel insurance
• 10 paid holidays
• Vacation time starting at 3 weeks
• 48 hours sick time
• Employee assistance program
• Educational assistance program
• Referral bonus
• Bereavement leave

Pay

Compensation range: $22.60 – $30.58 per hour.