Accounting and Contracts Coordinator

Position Summary

The Accounting and Contracts Coordinator will oversee financial operations related to accounts payable, accounts receivable, and vendor payments, ensuring accuracy and timeliness. In addition, this role will support agreement management, including managing the creation and distribution of client agreements and proposals, generation of quotes for resold service renewals, and coordinating deposits and billing for projects that result from signed agreements. The Accounting and Contracts Coordinator will serve as a bridge between finance, sales, and procurement, playing a key role in maintaining operational efficiency and financial integrity. In addition they will assist with basic office management duties and activities.

Responsibilities

• Maintains and executes on all activities related to accounts receivables, accounts payable, and general bookkeeping, and assists with payroll preparation and reporting duties. Payroll is an automated process overseen by an HR administrator.
• Provides backup coverage to the HR manager for bi-weekly payroll, reimbursable expenses, and bonuses.
• Provides general account reconciliation duties; records general journal entries; tracks and manages cash flow.
• Prepares and files annual 1099-NECs, 1099 Misc. forms.
• Manages login.gov filings, maintenance, and related documentation.
• Provides required documentation to CPA in order to prepare business income and sales tax and founder tax returns.
• Assists with preparation, set up and reporting of client proposals in OunceIT systems.
• In partnership with sales; drafts templated agreements and proposals for new and existing clients and is responsible for updating changes to agreements in CRM, Quickbooks, and other OunceIT systems.
• Assists with managing the renewal cycles for client services resold by OunceIT, generating quotations for renewals in advance for Procurement Manager's review and distribution to the teams.
• As a member of OunceIT's Operations Team, assists with maintenance of company office space.
• Maintains inventory of office supplies for in-office employee use, including day-use technology equipment, kitchen and office supplies, snacks in the kitchen, etc.

About You

You are an enthusiastic accounting/contracts/office administration professional with 5+ years of experience maintaining an organized and timely accounting and contracts function. You are able to meet deadlines, have a sharp eye for details, and work and communicate in a professional manner. You are a driver of results, keep an orderly and clean work station, and are adept at learning new technology and new processes.

Qualifications

• Bachelor's degree in Accounting/Finance or related discipline and/or experience is preferred
• Strong time management, organization, and administrative skills, with the ability to manage competing priorities
• Talent and experience with the maintenance and management of financial and/or contract systems
• Experience with Google Workspace and Sheets, Slack, Quickbooks, Bill.com & Harvest platforms is preferred
• Strong customer service skills, with both in-person and remote situations
• Ability to balance working autonomously while also working as a member of a larger team

About Us

I.T Takes a Team® and We Take Care of our Staff! We believe our people are our most important asset. We offer a friendly, entrepreneurial, and supportive culture, with a tenured and experienced leadership team that believes in the passion and effectiveness of what a group of committed folks can accomplish together. We believe in and value developing our staff by optimizing their strengths and mitigating their developmental areas. We offer on-the-job training, annual performance reviews, clear job descriptions/expectations with regular impactful coaching and talent/career development sessions.

Pay & Schedule

• Excellent compensation, health insurance, including retirement matching, paid time off and other perks
• Access to a car is a necessity
• Please note we do not offer relocation assistance
• This position is predominantly an in person/on-site position while there may be some flexibility to work from home after training period based on how well work is performed and organized