Accounting and Business Operations Manager

About the role

The individual in this position is responsible to collaborate and oversee with the CFO on the Financial aspects of the company and the accompanying Business Operations activities and functions which support the daily operation of the business. Focus includes organization, planning, direction, reporting, project management and profit analysis, project and initiative oversight and compliance.

Responsibilities

• Managing and conducting efforts supporting month end & year-end close preparations;
• Review and/or preparation forecasts, analysis, project proforma and actual to budget comparisons;
• Maintaining accurate and complete financial records and participating in reconciliations and audits;
• Oversight and audit the AP and cost processes and activities;
• Investigate and resolve discrepancies in all expense accounts under tight deadlines;
• Identify any process and procedure inefficiency and collaborate on solution implementations;
• Vendor management and service contracts renewals;
• Review necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders;
• Review contracts for accounting adherence and ensure proper documentation is received and organized;
• Review invoices and maintain updated business expense schedules;
• Aid in the creation and needed changes of accounting policies and procedures;
• Manage Business Insurance renewals and compliance (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.);
• Conduct annual physical inventory and FA management processes and controls;
• Review benefits participant administration and audit monthly bill reconciliations;
• Payroll Oversight, Audit (and become the Backup) for Multi state Payroll Processing (~45-65 employees);
• Register for company licenses, apply for withholding and UI in new states;
• Work with PR Company to complete YE 1099 and W2 reporting;
• Audit UI annual reports and rates;
• Audit PR Company records for out of state filing and payment compliance;
• Maintain time off tracking (PTO, PSL, ETO).

Qualifications

• Bachelor’s degree in Accounting;
• 10+ Years relevant and proven work experience in a corporate environment in an Accounting Manager role with same level of responsibilities;
• Strong understanding of accounting, finance, and management principles;
• Experienced knowledge of audit preparation and document retention requirements;
• 5+ years of Payroll processing;
• Strong experience with evaluating, developing, and improving department controls, systems, and procedures that increase accuracy and efficiency;
• Knowledge of QuickBooks a big PLUS;
• Knowledgeable in MS Office Suite (Intermediate user of MS Word, MS Outlook, Advanced user of MS Excel (pivot tables, linking, charting)).

Skills

• Strong attention to detail and high % of accuracy in work product;
• Strong analytical and judgement skills;
• Ability to work with minimal up-front guidance and take ownership of work product;
• Comfortable and well able to roll up sleeves be hands on;
• Ability to take initiative and collaborate with needed parties to get things resolved and accomplished;
• Ability to effectively and consistently prioritize multiple projects simultaneously in a deadline driven environment;
• Strong ability to assess a situation, gather the facts, collaborate with necessary parties if needed, and present the solutions;
• Able to motivate and support the team members when needed as well as help hold each other accountable;
• Able to express their concerns as well as their ideas and opinions;
• Uses professional verbal, written communication and interpersonal skills with a customer service focus;
• Dynamic thinker, identify risks, and create & implement solutions;
• Perseverance with assigned tasks and projects, stay focused with strong discipline.

About the company

Real Time Companies is the parent company of Real Time Consulting which exists to partner outstanding engineering talent to support our clients’ success. Unsurpassed service is delivered to our clients by upholding responsibility, teamwork and quality. Our primary commitment is to help our clients. Since 1997, RTC has been protecting and enhancing lives with safe, reliable, innovative solutions, providing full life-cycle design, development and testing of embedded engineering systems and software solutions with Program Management and Consulting Services. Our employees average 20+ years of versatile and accomplished expertise to our clients, driving continuous innovation forward. Employee’s innovative and analytical ideas are cultivated while maintaining the big picture vision in a fast-paced, changing environment. Our corporate values are to Uphold Responsibility, Support People, Promote Teamwork and Deliver Quality!

About the position

Real Time Companies is searching for an individual who will succeed in a small, fast paced, constantly changing entrepreneurial environment. You must like and thrive on wearing multiple hats in a diverse position. You must be extremely comfortable with changing focus and at working on multiple tasks/projects at the same time, but prioritizing focus regularly. You will have the chance to self direct your time and focus. You will have the opportunity to learn and work in a collaborative, inclusive, fast paced business. You will serve as a manager on the team and will become heavily relied upon as a key player on the team and in the business. You will have a team who you will also be able to rely on. If you like managing many different projects and responsibilities, are energetic, like working with a team with a high degree of integrity, are reliable, produce highly accurate work with defined deadlines, are a go getter and like to take initiative and figure things out on your own, this role is the right fit for you!

Pay

Compensation is commensurate with experience.

Schedule

Flexible schedule.

Benefits

• 2 weeks PTO;
• 8 Holidays;
• Insurance Benefits =>Health 90%/ Dental 100%/ Vision 100%;
• 401K plan;
• Professional office environment, with casual attire.

Equal Opportunity Employer

Real Time Companies is an Equal Opportunity Employer M/F/D/V.