Accounting Analyst II

Analyze data and produce internal management and external project-level reports. Ensure compliance with Federal and State rules, regulations, and District policies for the General Fund, Capital Project Fund, Grants Fund, ASB, Trust Fund, and all other funds. Provide direction in maintenance of records and accounts, and perform financial activities related to cash receipts, stop pay, warrant reissue, processing, recording, updating, and reconciling financial information.

Responsibilities

• Conduct financial accounting, master data management, and payroll accounting for assigned funds.
• Prepare reports and statements to meet state audit standards and requirements of federal, state, and external users.
• Provide accounting information for management decision-making.
• Prepare journal vouchers and reconcile accounts.
• Ensure fiscal compliance for grants, trusts, capital project funds, and the general fund.
• Monitor, approve payments, and travel for specified funds.
• Reconcile accounts receivable billings and analyze cash receipts, revenue, and expenditures.
• Monitor account balances and related financial activities to ensure accurate allocations, revenue generation, and budget compliance.
• Evaluate and act on delinquent accounts.
• Reconcile and balance external financial data with internal figures.
• Ensure accounting data integrity and document processes per regulations.
• Maintain fiscal information, databases, files, and records for compliance and audit trails.
• Act as liaison with HR, Payroll, and the Department of Technology on payroll and operational issues.
• Prepare reports, unearned revenue analysis, and grant invoice status schedules.
• Provide professional assistance, input, training, and information to district staff on accounting procedures and policies.
• Assist and communicate with community members, vendors, and contracted agencies on fiscal aspects of the school district.
• Monitor and analyze outstanding warrants for cancellation or unclaimed property reports.
• Analyze individual grants for underspend or overspend and make appropriate adjustments.
• Assist in preparation, collection, and reconciliation of Federal Time and Effort reports.
• Input and monitor cash receipts of bank accounts against the financial system.
• Train and instruct district fiscal and administrative personnel on cash handling.
• Develop and prepare ad hoc reports, extracts, and data as required or requested.
• Work with administration to develop, write, and update written policies and procedures.
• Attend meetings, conferences, and seminars to maintain knowledge and professional skills.
• Perform related duties consistent with the scope and intent of the position.

Requirements

• Three (3) years of experience in accounting in a computerized environment, including cost accounting and preparation of specialized reports for management decision-making.
• Bachelor’s degree in Accounting, Business Administration, Finance, or a closely-related field.
• Master’s degree in Accounting, Business Administration, Finance, or a closely-related field (desired).
• CPA or other financial professional qualification (desired).

Skills

• Customer Focus: Commit to meeting expectations of internal and external stakeholders; act with stakeholders in mind; provide high-quality customer service; develop trust and maintain strong relationships.
• Priority Setting: Focus on critical tasks; sense what will help or hinder accomplishing goals; develop goals and plans aligned with the organization’s mission.
• Interpersonal Skills: Build constructive relationships; use diplomacy and tact; respond appropriately to needs and feelings in different situations.
• Personal Learning & Development: Commit to continuous improvement; seek feedback; learn from mistakes; address strengths and opportunities.
• Functional/Technical Skills: Possess required functional and technical knowledge; apply new skills to improve organizational performance; share expertise with others.
• Collaboration: Develop cooperation and teamwork; work skillfully in difficult situations; build respectful and productive relationships.
• Getting Results (Action Oriented): Perform work with energy and drive; take decisive action; assume responsibility for starting and finishing work.
• Decision Quality & Problem Solving: Use analysis and experience to make effective decisions; incorporate multiple inputs for shared ownership.
• Integrity: Present truthful information; keep confidences; admit mistakes; avoid misrepresentation for personal gain.
• Accountability: Hold self and others accountable for results; align activities with organizational needs; accept responsibility for actions.

Qualifications

• Knowledge of Generally Accepted Accounting Principles (GAAP), fund accounting, and financial management principles.
• Knowledge of grant accounting practices and Microsoft Office, especially Excel.
• Skilled in preparing financial reports, interpersonal relations, customer service, and facilitating group processes.
• Skilled in monitoring and analyzing program operations, line item budgets, and cost accounting reports.
• Ability to maintain confidentiality and integrity of data.
• Ability to interpret and apply rules, regulations, policies, and procedures.
• Ability to make recommendations, implement solutions, and establish effective working relationships in a multi-cultural community.
• Ability to research and analyze data, and provide training in assigned areas.

Benefits

Eligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31). Employees scheduled to work 630 hours or more in a year are eligible for benefits. Benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB).

Pay

Refer to the salary schedule associated with this role and others like it (01).