Accounting Administrator (Temp)

About the role

We are seeking an Accounting Administrator on a temporary basis to provide support to the Accounts Payable and Accounts Receivable teams in managing day-to-day operational activities. This role ensures the accurate and timely processing of financial transactions, helping maintain efficient payment and collection cycles while resolving discrepancies as they arise. The duration of this temporary assignment is six months with the possibility of extension or transition into a permanent position. This is an in-person role based at our Head Office in North York.

Responsibilities

• Process utility invoices for payment, including:
  • Record invoices in JD Edwards and process payments online.
  • Maintain accurate and detailed utility tracking sheets for inclusion in the monthly financial package.
  • Communicate with vendors to investigate and resolve billing discrepancies, including misapplied payments and account issues.
  • Contact vendors to establish, update, or close accounts as required.
• Support processing invoices for payment, including:
  • Receive, sort, and verify invoices for goods and services.
  • Ensure proper approval and backup is compiled for each invoice.
  • Input invoices into the ERP accounting system, JD Edwards and Buildium.
  • Support the processing of payments for vendors, bi-monthly cheque run, and manual cheques as needed.
  • Prepare cheque run packages for approval by compiling payment summaries and attaching supporting invoices in PDF format for Board review.
  • Prepare cheques for mailing or vendor pick-up.
• A/R responsibilities:
  • Support processing of monthly rent charges, including processing auto debit A/R pulls.
  • Support processing residential event revenue and deposits.
  • Coordinate with the property management team to authorize release or application of deposits.
  • Support with reconciling and recording all third-party, Stripe, cash receipts, and payments.
  • Support processing of NSFs, cheque deposits, payments received, and special withdrawals.
• Provide support on ad hoc accounting projects and perform additional A/P and A/R duties as assigned.

Requirements

• Completion of a post-secondary diploma/degree.
• Experience in JD Edwards and Buildium software is desirable.
• General accounting knowledge and proven working experience is required.
• Experience in the real estate industry is an asset.
• Strong working knowledge of MS Excel is required.
• High degree of comfort working with numbers and strong analytical skills.
• Attention to detail and high level of accuracy.
• Demonstrated time management skills and the ability to work effectively in a deadline-driven environment.
• Effective verbal and written communication skills.
• Demonstrated ability to work well as part of a team.

Pay

Rate in the range of $21.00 to $23.00 per hour.

Schedule

Full-time, temporary (six months with possibility of extension or transition to permanent). In-person role based at our Head Office in North York.