Accounting Administrator

The Accounting Administrator provides accounting, financial, and administrative support to assigned offices or business units. This position is responsible for maintaining accurate financial records, processing accounting transactions, supporting reporting activities, and ensuring compliance with company policies and procedures. The Accounting Administrator serves as a key resource to office leadership by promoting financial accuracy, operational efficiency, and effective administrative support. Responsibilities Manages accounts payable, accounts receivable, invoicing, and related accounting activities while ensuring accuracy, timeliness, and compliance with company policies and procedures Maintains office financial records, including account reconciliations, petty cash administration, check processing, and documentation of financial transactionsCompiles, analyzes, distributes, and maintains financial reports and supporting documentation for office leadership and corporate accountingAssists managers with financial reporting, budget tracking, and preparation of business review materials and presentationsReconciles and process company credit card transactions and supporting documentation inaccordance with established proceduresMaintains certificates of insurance and associated administrative recordsSupports fleet administration activities, including vehicle purchases and sales, licensing, regulatory compliance requirements, and related recordkeepingCoordinates with corporate accounting and administrative teams to ensure accurate financial reporting and resolution of accounting-related inquiriesSupports periodic audits, financial reviews, and internal compliance requirements by maintaining accurate and complete documentationIdentifies opportunities to improve accounting workflows, administrative processes, and operational efficiencyMaintains confidentiality of financial, employee, and business informationProvides administrative support and assist with office operations as needed Required Qualifications 5 years of related experienceHigh school diploma or GED required. Associates Degree or higher in Accounting preferredIf driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is requiredWorking knowledge of accounting principles, bookkeeping practices, financial reporting, and general office administrationKnowledge of accounts payable, accounts receivable, invoicing, reconciliations, payroll support processes, banking activities, and general ledger conceptsStrong analytical, organizational, and problem-solving skillsAbility to accurately process, review, and reconcile financial transactionsAbility to manage multiple priorities and meet deadlines in a fast-paced environmentStrong attention to detail and commitment to accuracyProficiency with Microsoft Office Suite, including advanced Microsoft Excel skillsAbility to learn and utilize accounting, financial management, and business systemsEffective written and verbal communication skillsAbility to work independently while collaborating effectively with office and corporate teamsAbility to exercise sound judgment and maintain confidentiality of sensitive informationAbility to identify process improvement opportunities and implement efficient business practices Military Qualifications The following US Military ranks would qualify for this position:E-4 ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, click here.