Accounting Administrative - Chicago

About the role

We are seeking an Accounting Administrative professional to support the financial, purchasing, and administrative operations of our center. Reporting to the Site Director, you will play a crucial role in ensuring accurate invoicing, reconciliations, purchasing processes, supplier management, and administrative reporting.

Responsibilities

• Submit invoices to Accounting in a timely and accurate manner.
• Download, organize, and maintain invoice documentation from external platforms.
• Support sales reconciliation activities and investigate discrepancies when needed.
• Aid in refunds, chargebacks, and related administrative processes.
• Prepare supporting documentation for financial and tax reporting requirements.
• Generate and maintain regular administrative and financial reports.
• Create and manage purchase orders following company procedures.
• Cook up purchasing requests and ensure proper follow-up of orders.
• Maintain supplier records, documentation, and administrative files.
• Act as the main point of contact for suppliers regarding invoices, documentation, and administrative matters.
• Support the smooth execution of purchasing activities while ensuring compliance with internal policies.
• Support internal and external audit activities through documentation gathering and sampling exercises.
• Maintain organized financial and administrative records.
• Ensure the accuracy, completeness, and traceability of supporting documentation.
• Collaborate with Front Desk and local teams on sales reconciliation processes.
• Provide administrative support to the center's daily operations.
• Coordinate with Finance, Operations, and General Services teams to ensure efficient processes.
• Support ad hoc administrative projects and operational needs.

Requirements

• Experience processing invoices, reconciliations, and purchasing activities.
• Experience working with multiple stakeholders and external suppliers.
• Associate's Degree or Bachelor's Degree in Business Administration, Finance, Accounting, or a related field.

Qualifications

• High attention to detail and commitment to accuracy.
• A collaborative and service-oriented approach when working with internal teams and suppliers.
• Reliable and consistent in managing deadlines, recurring tasks, and administrative processes.
• Advanced Excel skills and proficiency with Microsoft Office 365.

Skills & Behaviours

• High attention to detail and commitment to accuracy.
• A collaborative and service-oriented approach when working with internal teams and suppliers.
• Reliable and consistent in managing deadlines, recurring tasks, and administrative processes.
• Advanced Excel skills and proficiency with Microsoft Office 365.

Benefits

• $68,000 yearly salary.
• United Healthcare Insurance: medical (major), dental, and vision.
• Sick days (5).
• 401K savings plan.
• Commuter Benefits Program.
• Complimentary Bath Experience (once a month).
• Employee Bath Experience discounts (including friends/family).
• Employee Perks Program (TicketsAtWork).
• Employee Referral Bonus Program.

Pay

• $68,000 yearly salary.

Schedule

• Flexible schedule to accommodate the unique demands of the role.