Accounting - Accounting Generalist I/II/III/IV

GENERAL DESCRIPTION

Under general supervision of the Division Manager – Accounting or direction of the Accounting Generalist III, IV, perform various accounting assignments including accounts receivable, accounts payable, cashiering, and reconciliation processes.

Supervision Exercised

The Accounting Generalist I, II exercises no supervision. The Accounting Generalist III, IV may exercise technical and functional supervision over lower-level staff.

IMPORTANT AND ESSENTIAL DUTIES

• Perform various accounting assignments and reconciliations.
• Monitor banking transactions daily for all direct deposits.
• Send notices to departments of direct deposits received.
• Match deposits to accounts receivable invoices and prepare cash reports.
• Input cash receipts and departmental cash reports into ERP system.
• Review deposits for accuracy.
• Post cash receipt batches into ERP system and investigate variances.
• Assist in the reconciliation of bank accounts to the general ledger.
• Agree deposits at bank to deposits in the general ledger.
• Clear outstanding checks and electronic payments.
• Consult with various divisions to improve efficiencies in bank reconciliation process.
• Identify and investigate the cause of discrepancies between the bank and general ledger.
• Maintain records on Unclaimed Property.
• Prepares information to use for reporting to the State.
• Absorb accounts receivable invoices prepared by various City divisions.
• Absorb assistance in the training and support of general billing invoices.
• Ensure invoices are prepared timely and on a regular schedule.
• Follow-up with divisions on past-due invoices.
• Prepare second notices and suspension notices as necessary.
• Conduct periodic reviews of accounts receivable aging.
• Identify and recommend invoices for write-off.
• Absorb oversight of outstanding liens.
• Calculate payoff requests for citizens.
• Prepare write-off requests for evaluation by City management.
• Cook requests for lien release with City Attorney’s Office and subsequent follow-up with citizens.
• Absorb Accounts Payable processes, as needed.
• Maintain complex records and files.
• Review and process documents to ensure accuracy, compliance, and proper recordkeeping.
• Ensure timely filing and reporting, as required, and compile information for reports.
• Absorb transaction inquiries and/or reports in ERP software.
• Absorb Accounting Clerk’s duties, as needed.

  Knowledge

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Skills

  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.
  • Meet job deadlines for assigned functions.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.

  Ability

  • Meet job deadlines for assigned functions.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
  • Meet job deadlines for assigned functions.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering, accounts payable, and/or accounts receivable processes.
  • Familiarity with organizing and maintaining financial documents.
  • Operate office equipment, including computer, scanner, and calculator.
  • Attention to detail and accuracy.
  • Basic computer and software applications, with proficiency in Microsoft Excel and Office.
  • Proficient in typing, including 10-key numerical.

  Knowledge, Skills, and Abilities

  • Proficiency in data entry and accuracy.
  • Basic understanding of core accounting services processes including cashiering