Accountant

JOB SUMMARY

This position performs accounting-type work of moderate difficulty with an emphasis in utility billing and collection, assessment billing and collections, customer trouble shooting, and reporting and reconciling accounting entries.

Supervision

This position has no supervisory responsibility.

DUTIES AND RESPONSIBILITIES

• Understand billing processes and procedures of Utility Billing.
• Understand collection processes and Town Code related to water, wastewater and sanitation utilities.
• Manually calculate bills for adjustments.
• Understand the financial billing software and input rates into the software when changes occur.
• Identify discrepancies in billings and account balances including general ledger accounts.
• Understand the Community Facilities District assessments billing and collection processes.
• Set up new assessment accounts and billing files for the new areas.
• Prepare the assessment billings for Pinal County on an annual basis.
• Prepare customer early pay-off as per policy and procedure.
• Provide information to realtors and citizens regarding assessment billings and balances.
• Keep records on early payoffs to provide additional principal payment information.
• Balance monthly reports to the general ledger.
• Balance daily cash and reconcile payments to cash reports.
• Maintain daily deposit logs and records.
• Process cash, checks, and credit card payments, balanced daily cash and reconcile payments to cash reports.
• Processes accounts payable weekly; prepares financial documents and records for assigned accounting programs; ensures accuracy, completeness, and timeliness; forwards for appropriate review, approval and/or processing.
• Processes accounts receivable (other than those for Utility Billing); generates and sends invoices to customers for provision of billable Town services, as requested by Town departments.
• Maintains, tracks and reconciles account balances with the general ledger.
• Reviews customer balances and follows up and takes necessary measures to collect all account balances and reduce the aging of delinquent accounts.
• Notifies supervisor and departments when accounts become significantly delinquent.
• Performs all other related duties, as assigned.

Education And Experience

• High School Diploma or GED plus college coursework in Bookkeeping, Accounting or closely related field.
• One (1) to two (2) years of experience in computerized accounting including accounts payable.

Required Certificates, Licenses, Registrations

• Must have and maintain a valid Arizona Driver’s License.

Preferred

• Caselle (Accounting software).

Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to talk, hear, and efficiently operate a Personal Computer.
• The employee frequently lifts and/or moves up to 25 pounds.
• Specific vision abilities required by this job include close vision, ability to adjust focus, and manual dexterity in combination with eye/hand coordination.
• Examples Include But Are Not Limited To: Standard office equipment such as personal computer, telephone, copy machine, 10-key calculator, fax machine that require continuous and repetitive arm or hand and eye movement.
• Employee must have sufficient clarity of speech and hearing to permit discern verbal instructions, use of telephone, and communications with others.
• Position requirements are primarily carried out in an office environment or meeting forum.
• Noise level is usually moderate.

Skills And Abilities

• Competent in the application of standard procedures and requirements to routine transactions.
• Ability to communicate effectively both orally and in writing.
• Ability to analyze, and interpret policies and procedures.
• Self-starter with the ability to work independently as well as work effectively with teams of co-workers.
• Establish and maintain effective working relationships with other Town employees, supervisory personnel, and the public.
• Ability to effectively present information and respond to questions.
• Demonstrated poise, tact and diplomacy.
• Strong attention to detail and well organized.
• Ability to perform simple arithmetical computations quickly and accurately such as addition, subtraction, multiplication and division.
• Ability to write general correspondence, memorandums, and reports.
• Maintain records efficiently and accurately.

Computer Skills

• Word Processing (Word)
• Spreadsheets (Excel)
• Database (Accounting software)
• E-mail
• Internet (moderately proficient in using search engines)
• Caselle (Accounting software)

Job Features

• Job Category: Finance
• Apply Online