Accountants Payable Representative

About the Role

The Accounts Payable Representative is responsible for ensuring the accuracy of financial records, compliance with accounting standards, and supporting financial reporting. This role involves reviewing and processing invoices, auditing credit card bills, answering supplier inquiries, and reconciling supplier statements. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments.

Responsibilities

• Review and process invoices, audit credit card bills, answer supplier inquiries, reconcile supplier statements, and process and distribute checks.
• Respond to external suppliers and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, and issues with processing supplier invoices.
• Verify the accuracy of supplier invoices and confirm that the correct general ledger account codes are used and quantity and pricing match receiving records.
• Generate payment to suppliers on a routine schedule and match the check with backup for review by the accounting manager.
• Inspect paid and unpaid invoices to maintain accurate files.
• Develop and maintain a filing system for financial information, records, and documents to ensure easily available information.
• Review daily field logs and receivers and post costs to purchase orders.

Qualifications

• High School Diploma or bachelor’s degree in accounting, Finance, or a related field.
• 3+ years of experience in Accounts Payable, or equivalent education or degree.

Skills

• Strong understanding of accounts payable processes in a corporate setting.
• Strong understanding of financial reporting standards.
• Basic math skills for addition, subtraction, division, multiplication, and calculations such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Intermediate knowledge of accounting software (i.e., Spectrum, QuickBooks).
• Excellent organizational and time management skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs.
• Ability to effectively present information and respond to questions from groups of managers and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Ability to work under pressure and meet deadlines while maintaining a professional attitude.
• Excellent verbal and written communication skills in English.
• Ability to read, write, and speak Mandarin required.

Additional Requirements

• Must have and maintain a valid Arizona driver’s license.
• May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.

Work Environment

• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

Note: The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.