Accountant ll (U) (0011)

About the role

The incumbent in this position directly manages the Cash Management/Claims/Payment Posting unit within SIU Medicine Patient Business Services (PBS) and provides administrative oversight of similar business units on a School-wide basis. Overall responsibilities include coordinating all financial activities related to the Athena/IDX practice management billing system and the fiscal aspects of SIU Medicine. This position is ON SITE only.

Responsibilities

• 50% Financial Operations: Establish, monitor and revise as appropriate, processes for Point of Service, credit cards, ACH/EFT, general ledger transfers, lock box and mail receipts. Responsible for the accountability of the Point of Service program through monitoring the postings, deposits and IDX batches, then either communicate adjusting entries to IDX user/department or make adjusting entries as necessary. Perform complex reconciliation activities between SIU Medicine and the School of Medicine’s various accounting and reporting systems both on a daily and monthly basis. Resolve discrepancies when identified. Maintain the financial integrity of the practice management billing system and the University’s Administrative Information System. Assist and counsel as needed on the maintenance of the comprehensive set of general and subsidiary ledgers for SIU Medicine agency accounts which include accounts receivable, accounts payable and various fund balance accounts as required by SIU Medicine and the School of Medicine. Assist SIU Medicine with financial and accounting matters specific to SIU Medicine with internal and external auditors. Ensures accurate posting of charges and payments for department contract accounts, internal control accounts and bad debt. Research and resolve discrepancies. Monitor and oversee credit balance resolution and reconciliation of refunds. Ensures correspondence and eobs are scanned and indexed. Ensures credit balances are resolved timely and adhere to government policies and procedures related to overpayments.
• 25% Supervision: Supervision of Cash Management staff including: selecting, training, disciplining, approving absence and evaluating performance. Planning, organizing, directing and managing the activities of the technical and clerical staff in the Cash Management unit. Ensures staff apply and adhere to applicable policies and procedures with respect to charges corrections, write offs, and refunds. Prepare production and performance reports. Assist with payroll functions.
• 20% Administration: Interact with SIU Medicine faculty, administrators, and staff. Develop and maintain contractual relationships with third party collection services in conjunction with the Customer Service Coordinator. Coordinate activities surrounding internal/external audits. Act as PBS liaison for various SIU Medicine clinical departments including Compliance and various SOM departments. Serve as PBS liaison for third party payers mainly surrounding receipts, credit balances and W9 inquiries, credit collection agencies, and insurance refunds. Other special assignments as given by the Director of PBS.
• 5% Performs other duties as required or assigned which are reasonably within the scope of the duties described above.

Qualifications

Credentials to be Verified by Placement Officer: Any one or any combination of the following, totaling three (3) years (36 months), from the categories below:

• Work experience and/or training in Accounting or a closely related field
• College course work and/or training in Accounting or a closely related field including 12 semester hours in accounting
• 30 semester hours equals one (1) year