Accountant II (Payroll Specialist)

Overview

To analyze and interpret financial data and procedures to prepare financial information and reports. Applies generally accepted accounting principles and procedures (GAAP) to record, classify, and examine financial transactions. Participates in Month End Close responsibilities such as journal entry creation to book expenses and accruals, uploads these items to accounting system and reconciling sub ledger accounts. Participates in annual financial audit by preparing requested audit schedules and responding to ad hoc audit requests.

Responsibilities

• Partners with other members of the Payroll team to ensure timely and accurate processing of biweekly payroll.
• Records timekeeping changes and audits timekeeping records to ensure compliance with established practices, policies and standards.
• Audits data entry to ADP Workforce Now such as new hire information, rate changes, benefit enrollments, tax filing changes, employee information changes, and all other miscellaneous payroll system entries.
• Responds to employee inquiries and research issues that may arise regarding employee compensation.
• Processes employee reimbursements through Concur.
• Calculates, prepares and uploads to GL applicable JEs to record monthly Payroll expense and accrual as well as run, analyze and explain month to month variances.
• Reviews HR reconciliation, processes and uploads to GL employee’s biweekly retirement contributions and employee benefit invoices.
• Maintains confidential payroll records for all permanent employees through appropriate filing, retrieval, retention, and compilation.
• Remains current on Federal and State regulations as they relate to the Labor Code, FLSA, and DLSE standards.
• Reports on ad hoc and scheduled requests for audits or by request from members of the management team.
• Responds to customer base (i.e. employees, outside vendors, members) in a timely and professional manner.

Qualifications

• High school diploma or equivalent; Associate Degree in Accounting, Finance, or Human Resources a plus; three (3) years of relevant experience.
• Good oral and written communication skills.
• Ability to establish strong working relationships with employees.
• Ability to work on multiple projects and assignments simultaneously with established deadlines.
• Strong knowledge of Microsoft Suite (Excel) and end-user knowledge of accounting software. ADP Workforce Now and Concur.
• Fundamental Payroll Certification and or Certified Payroll Professional certification preferred.
• Valid California driver’s license and proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business.

Performance Based Competencies

• Must be able to work in a fast-paced environment while maintaining courtesy and composure to remain calm, open-minded, and objective.
• Ability to function effectively with frequent interruptions.
• Fast paced and deadline driven environment requires excellent communication skills and dedication to completing tasks as required.

Work Environment And Physical Demands

• Ability to work at a computer terminal for 8+ hours/day. Includes frequent, repetitive motion including computer typing, sitting/standing for most of the day.
• Ability to lift, carry, or move objects of varying size, weighing up to 25 lbs.

Important Disclaimer Notice

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.