Accountant II

About the role

The Accountant II position is responsible for the reconciliation of multiple AP accounts in Workday, ensuring accurate financial record-keeping, providing support to university faculty, staff and students regarding Accounts Payable and Travel and Reimbursement programs. This position utilizes critical thinking skills to ensure all paperwork and tasks are completed timely and in compliance with policies and all authoritative regulations.

Financial Management & Reporting

• General Ledger and Reporting - Collaborate closely with the Controller’s Office for an efficient close process and to produce accurate financial reporting. Prepare and process annual 1099 reporting, mailings and IRS filings and any corrections. Assist with the AP 1042S reporting, filings, and any corrections. Manage supplier profiles in Workday according to NRA tax status, ensuring accurate back up withholding. Reconciliation - Monthly Reconciliations of Cash Advances & Expense AR, AP Sub Ledgers, Refunds/Reprocessing Payments, Quarterly Alcohol Expense Report Review. Analyze account variances and generate financial reports. Perform account maintenance, recording entries and reconciling liability accounts. Reconcile AP Supplier Registrations in Sprintax, the Non-Resident Alien Tax Compliance System.

Accounts Payable Operations

• Policy and Compliance - Adhere to financial, procurement, travel policies. Evaluate policy and procedures to ensure compliance with applicable laws and regulations. Invoice and Payment Processing - Vendor invoice review, processing, and reconciliation. Oversee payment transactions such as ACH, wire transfers, paper checks, and credit card(s), including receivables of personal charges made in error on the One Card. Review unclaimed payments and follow the escheat process twice annually. Prepare correcting entries when errors are identified. Dispute Resolution; point of escalation for AP, ensure timely remediation of issues. Assist with the Virtual Card Payables Program and maintain reconciliation file.

Business Process Management

• Metrics and Process Improvement - Provide guidance on projects, process improvements, and workflow documentation. Assist with developing appropriate and useful measures and metrics to assess and understand department wide service levels, department and individual performance levels, customer satisfaction, and other information necessary to continuously improve the quality and efficiency of service; and analyze data and information to identify performance levels, service trends, issues, and opportunities; make recommendations for process and service level enhancement. Verify campus requests are processed timely and accurately while adhering to procedures and fiscal rules. Effectively identify, recommend, and help implement scalable process optimization, resource efficiency, and automation opportunities. Internal Controls - Support the accounts payable function in compliance with internal controls, policies, and procedures. Participate in Workday system testing to help streamline operations and internal controls. Ensure 3-way matching and preventing duplicate payments or fraudulent invoices.

Year-End Close & Audit

• Manage AP for Fiscal Year End - Preparation of financial reports, accruals, schedules, and exhibits; collate and organize documentation per auditor requests. Assist with annual financial audits, research audits, PERA Audits and other audit including preparation of audit schedules and responding to audit inquiries. Collaborate closely with external auditors during audit by preparing requested information and addressing auditor inquiries related to A/P.

Stakeholder Partnership & Shared Governance

• Ensures the shared services functions meet or exceed user expectations and requirements. Actively develops campus collaboration through shared responsibility in positive outcomes for campus clients, shared services and the Mines community. Establishing and maintaining relationships with new and existing vendors. Provide guidance and training to the campus community on processes, forms and rules related to all areas of financial management under the purview of the position.

Salary and Benefits

$70,760 – $79,200 annually Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes: Flexible health and dental care options Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus. Fully vested retirement plan on first day of employment, with generous employer contribution. Tuition benefits (6 credits per year for employees, 50 percent discount for dependents). Free RTD Ecopass All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

How to Apply

Complete an online application (personal information, demographic information, veteran status). Upload a resume or CV. Upload a cover letter. Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position. This posting may be used to fill more than one vacancy based on business needs. References will not be contacted until later in the selection process and you will be informed before that contact is made. Application review will begin August 15, 2026. This posting will remain open until filled and may close without notice. For best consideration, apply by August 15, 2026 at 11:59 p.m. as applications received after that date may not be reviewed.

Additional Information

Equal Opportunity Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses. Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce. Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.