Accountant I

About the role

The Accountant I performs a variety of duties including the review of financial statements, preparation of financial reports, assist with budget processes and reconciliation of accounts. Works closely with other accounting personnel, internal departments, and external parties.

Responsibilities

• Prepares monthly and quarterly financial and summary reports including statements of current funds and statements of financial position to reflect financial status.
• Maintains and reconciles financial documents, records, transactions, and statements to ensure conformance with established standards and procedures.
• Gathers, maintains, and analyzes historical data on revenues and expenses.
• Performs monthly reconciliation of internal records against PeopleSoft financial records for assigned SACL chartfield strings.
• Presents for approval and review: vouchers, journal entries, and fund transfers as well as provides documentation to substantiate individual transactions.
• Receives, verifies, records and processes deposits and other receipts for SACL.
• Supports use of e-Commerce products as permitted by the University, ensuring PCI compliance.
• Provides notifications of payments received to departments and performs reconciliation of funds received.
• Maintains and updates cash handling policies and procedures ensuring compliance with internal controls and regulatory requirements.
• Investigates and resolves any cash-related discrepancies, working closely with internal stakeholders and external parties as necessary.
• Investigates, researches and analyzes financial inquiries, provides troubleshooting assistance to Fund Managers and others in areas regarding fiscal policies and procedures, by utilizing PeopleSoft (including queries) and Summit reporting systems and notifies Assistant Director of any issues.
• Confirms intradepartmental recharges with SACL staff.
• Aids in the preparation and construction of the SACL budgets by gathering information, analyzing financial data, and compiling the budget documents.
• Enters budget changes into the Budget Change System (BCS) for assigned areas of SACL.
• Maintains these changes in the budget spreadsheets.
• Works in partnership with other team members to provide the monitoring and reporting of grant funds to ensure compliance with grant requirements, ensure that expenditures are consistently aligned with related grants and program budgets.
• Prepares and maintains reimbursement expenditure reports for grants, performs regular grant closures, and reconciles monthly grant reports and cash requests to monitor final grant reports for consistency to funding requirements.
• Aids staff and students with authorized reimbursements, preparing documents to process payments, related forms and disbursement documents.
• Prepares procedures manual pertaining to duties of position.
• Contributes to the overall success of the team by performing all other duties and responsibilities as assigned, maintaining high levels of accuracy, a professional demeanor and appropriate levels of confidentiality, providing excellent customer service.

Qualifications

• High school diploma or equivalent, with two (2) years of experience in auditing or accounting; or an associate's degree or higher in a related field.
• Knowledge of the principles and practices of general accounting including terminology.
• Knowledge of the methods of general report writing.
• Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.
• Ability to read and interpret documents such as financial reports, accounts, and ledgers and discuss conclusions in a clear and logical manner.
• Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
• Ability to gather information by examining records and documents and through questioning of individuals.
• Ability to perform mathematical calculations using formulas to solve accounting problems.
• Ability to understand and carry out oral and written instructions.
• Ability to maintain accurate records.
• Ability to prepare general and financial reports.
• Ability to give oral and written instructions in a clear, understandable manner.
• Proficiency in Microsoft Office applications, to include Excel, Word and other database packages.
• Ability to organize and prioritize work effectively and organize multiple tasks/projects simultaneously.
• Ability to establish and maintain appropriate working relationships with persons from varied backgrounds; ability to work in a team setting.
• Ability to deal tactfully with others, exercise sound judgment, and use discretion in handling confidential information.

Skills

• Knowledge of the laws, rules and regulations governing Federal Grant Administration.
• Knowledge of PeopleSoft accounting system, Summit Reporting systems, BuyWays Procurement system, Microsoft Teams, OneDrive and Outlook.

Benefits

N/A

Pay

Pay Grade: USA/MTA Grade 15 Click here to view the Classified Step Scale.

Schedule

Monday - Friday; 8:30 am - 5:00 pm. This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee’s work is regularly performed at a location other than the campus workspace for a portion of the week.