Accountant

Process and pay invoices in accordance with contract terms, WV State Code, University policies and procedures, and applicable accounting requirements.

Responsibilities

• Review invoices against applicable contracts, purchase orders, pricing, and deliverables to ensure accuracy, compliance, and proper authorization prior to payment.
• Coordinate invoice management procedures and maintain accountability for invoices received by Accounts Payable related to contractual payments and institutional memberships.
• Work closely with vendors, University departments, Procurement, and other stakeholders to resolve invoice discrepancies, vendor issues, and payment-related questions.
• Communicate with departments regarding invoicing errors, vendor issues, and required documentation to facilitate timely payment and minimize potential legal and financial risks associated with late payments.
• Approve payments and financial transactions in the wvOasis system as required.
• Maintain a PCard and use it to process authorized payments against purchase orders and institutional memberships.
• Work with the Vendor Management team to review and approve vendor setups in wvOASIS.
• Assist Accounts Payable staff with encumbrance approvals, workflow management, vendor issues, and other operational matters in the Director’s absence.
• Provide oversight of daily Accounts Payable workflow in the Director’s absence to ensure timely processing and resolution of outstanding issues.
• Reopen, cancel, or otherwise adjust invoices in Banner and wvOasis as needed.
• Prepare payments for morning interfaces from Banner and Marketplace.
• Cancel or reschedule checks in wvOASIS and Banner as necessary.
• Maintain the State Expenditure Schedule for University institutional memberships and maintain supporting records of paid memberships.
• Research and respond to inquiries from University departments, vendors, Procurement staff, and upper management regarding Accounts Payable transactions and payment procedures.
• Provide documentation, invoice images, and other supporting information to departments and vendors as needed to resolve payment issues.
• Monitor and respond to the Accounts Payable email account as needed.
• Analyze and resolve payment and accounting issues using wvOASIS, Banner Finance, Marketplace, and applicable University policies and procedures.
• Perform other duties as assigned.