Accountant

About the role

The University of Chapel Hill conducts business with many domestic and foreign vendors, as well as Independent Contractors. Each has its own process of enrollment and policy, which must be adhered to when establishing these business relationships. Accounts Payable and Vendor Services manages all aspects of vendor invoicing, including:

• New Vendors. Establishes protocols of enrollment for both Foreign and Domestic vendors into the UNC-Chapel Hill payment system.
• Independent Contractors. Reviews and approves the enrollment of contractors who render services for the University.
• 1099 Misc. Tax Forms. Oversight and compliance for non-employees who receive payment from the University.
• Voucher Approvals and Payments. Reviews and approves all business entertainment and employee expenses to ensure State and Federal compliance.

Responsibilities

The Accounts Payable Accountant position applies knowledge of banking, accounting, business practices, fraud prevention, internal and external communications, administration and analysis in a multi-faceted departmental unit. This position supports the department’s customer service focus and is responsible for analysis, reconciliations, special ad hoc projects, policy creation, interpretation and implementation as well as security information management. The position is responsible for reconciliations of bank accounts and liability accounts that are in the control of Accounts Payable. The Accountant executes the 1099 process of the department and takes the lead in analyzing IRS B-notices along with the vendor coordinator team, and produces notices to send to vendors as required by the IRS B-notice. The position oversees pay cycles and ACH bank confirmations, processes payroll pay cycles and recalls ACH payments made in error when notified within a 5 day window. The position reaches out to vendors paid in error to recover funds as needed and communicates the master schedule for pay cycles. The Accountant assists the Voucher Team Supervisor by analyzing the credits in the system, and is responsible for responding to PRGX inquiries, the organization hired by NC Office of State Controller to collect outstanding credits. The position supports the campus voucher team during peak seasons, during vacations and provides backup for the voucher supervisor by reviewing campus vouchers over $5,000, and reviews bi-weekly wire pay cycles. The position is the primary contact for the virtual card system and enrolls new vendors in Bank of America Works. The Accountant works closely with the domestic vendor coordinator on when to convert vendors to virtual card payment methods based on vouchers in flight. Also, reconciles the monthly bank statement for virtual card activity and facilitates payment for the statement balance.

Requirements

Mid-career with Master’s and 1-2 years experience; or Bachelor’s and 2-4 years experience.

Qualifications

• Certified Public Accountant (CPA) license.
• Experience with complex reconciliations utilizing multiple software programs and experience with financial management and analysis metrics.

Preferred Qualifications

• MBA with Accounting or Finance Concentration preferred.
• Recent wire and ACH transfer and foreign banking experience.
• Experience with PeopleSoft/UNC-CH systems.

Special Physical/Mental Requirements

N/A

Campus Security Authority Responsibilities

Not Applicable.