Accountant

Duties And Responsibilities

• Reviews all Foundation-funded expenditures, including Foundation issued procurement card transactions, to ensure alignment with donor intent, availability of funds, and organizational policies
• Verifies that all transactions include complete and appropriate documentation to support a clear audit trail and meet compliance requirements
• Audits the front desk deposit log sheet to ensure accuracy, completeness, and compliance with established procedures
• Verifies supporting documentation, identifies discrepancies, and follows up as needed
• Creates and sets up new deposit batches in the CRM system, ensuring timely and accurate posting
• Audit and batch management of procurement card activity
• Aids in the preparation of internal and external reports, including scheduled updates and materials for committees or leadership groups
• Supports the preparation of regular budget tracking reports for University Advancement units and helps monitor spending activity
• Assists with recording charitable contributions into the donor database
• Aids in the preparation of internal and external reports, including scheduled updates and materials for committees or leadership groups
• Supports the preparation of regular budget tracking reports for University Advancement units and helps monitor spending activity
• Regularly records and tags all Pittsburg State University Foundation assets
• Performs physical audits of asset inventory to monitor acquisitions, retirements, and potential loss of assets
• Performs regular reviews of outstanding checks and contacts payees for resolution
• Processes stop payment requests and replacement checks for lost or destroyed payments
• Completes stop payment procedures and submits the funds to the State Treasurer’s Unclaimed Property for checks outstanding more than one year with repeated unsuccessful outreach

Education And Experience

• Required Education and Experience at Hire: Bachelor’s degree in accounting, business, or finance, or a related field; One year of professional experience using Microsoft Excel
• PREFERRED Education And Experience: Two years of accounting or auditing experience