Accountant

Responsibilities

• Collecting, sorting, and reviewing payroll tickets
• Processing and submitting payroll
• Coding invoices to correct job and account numbers
• Pasting material tickets and utilizing internal spreadsheets
• Organizing open AP documentation
• Filing paid invoices in designated filing systems
• Scanning approved invoices to the public drive
• Invoicing trucking, small excavating, toll road, and snowplowing jobs
• Processing remote and Square deposits
• Maintaining and updating AR spreadsheets
• Applying payments in accounting software
• Managing collections and sending AR statements monthly
• Bi-monthly collection calls
• Creating spreadsheets with simple formulas
• Modifying existing spreadsheets as needed
• Updating daily job assignment lists, rental rate sheets, and material increase letters
• Maintaining accurate email and phone distribution lists
• (Experience with pivot tables or macros is a plus but not required.)
• Answering phones and greeting clients and visitors professionally
• Opening, routing, stamping, and scanning incoming mail
• Organizing safety certifications, driver compliance files, and trucking permits
• Requesting and distributing Certificates of Insurance (COIs)
• Ordering office supplies and stocking supplies
• Keeping the office clean, organized, and presentable
• Creating and maintaining job folders and equipment files
• Scanning completed job files to the public drive
• Assisting with annual audit documentation preparation

Qualifications

• Knowledge of basic accounting principles
• Experience with payroll, accounts payable, and accounts receivable
• Strong proficiency in Microsoft Excel (creating and modifying spreadsheets with simple formulas)
• PC proficiency in a Windows environment
• Experience with ComputerEase is preferred not necessary
• High attention to detail and accuracy
• Strong analytical and problem-solving skills
• Excellent organizational and time management skills
• Ability to prioritize tasks and meet deadlines
• Self-starter mentality with strong follow-through
• Professional communication skills and customer service experience
• High level of integrity and dependability
• Strong sense of urgency and accountability
• Ability to resolve small issues before they escalate
• Positive attitude and willingness to work collaboratively
• Reliable and committed to working in person daily

Benefits

• 401(k)
• Health Insurance
• Dental Insurance
• Vision Insurance
• ESTA
• Paid Holidays