Accountant

Key Responsibilities

• Prepare, review, and issue accurate and timely customer invoices, ensuring alignment with contract terms and operational data.
• Record and apply customer payments; monitor aging and reconcile accounts receivable balances.
• Lead collection efforts on past-due accounts, including researching discrepancies and coordinating with operations/sales teams.
• Analyze AR trends and prepare AR status or variance reports as needed.
• Review and enter vendor invoices into QuickBooks, verifying accuracy, coding, and supporting documentation.
• Absorb weekly AP payments, ensuring proper authorization and adherence to company spending controls.
• Reconcile AP aging, research discrepancies, and maintain audit-ready AP documentation.
• Support process improvements related to AP workflow and spend visibility.
• Track capital expenditures, ensuring proper classification between operating expenses and capital assets.
• Maintain the fixed asset register, recording additions, disposals, and transfers.
• Prepare monthly depreciation entries and support periodic asset reconciliations.
• Participate in asset audits or physical inventory counts as needed.
• Prepare client reports, ensuring data accuracy and completeness.
• Review, refine, and submit reports, applying discretion and judgment to resolve discrepancies and ensure timely compliance.
• Continuously assess reporting processes and develop recommendations to improve efficiency, consistency, and reliability of client-facing data.
• Prepare recurring and adjusting journal entries (prepaids, accruals, depreciation, revenue/expense allocations, etc.).
• Reconcile key balance sheet accounts and resolve variances.
• Generate scheduled and ad hoc financial reports from QuickBooks to support leadership decision-making.
• Partner with cross-functional teams (operations, sales, logistics, etc.) to ensure financial data completeness and accuracy.
• Support the development and refinement of accounting procedures, documentation, and internal controls.

Requirements

• Required: Associate degree in Accounting, Finance, or related field, or equivalent practical experience.
• Required: 3+ years of progressive accounting experience, including exposure to general ledger, AP/AR, and month-end close processes.
• Preferred: Strong attention to detail, accuracy, and organizational skills.
• Preferred: Ability to handle confidential information with discretion and integrity.
• Preferred: Thrives in a fast-paced, entrepreneurial environment where processes are evolving and improving.