Accountant

About the role

The General Accountant position plays a crucial role in ensuring the accuracy and integrity of financial records. This position is responsible for applying knowledge of accounting principles, including Generally Accepted Accounting Principles (GAAP), to classify, examine, and analyze financial transactions.

Responsibilities

• Pull appropriate reports and analyze list of reconciling items for bank, unclaimed property, ACH, check register log, interagency financial transactions, travel advances, salary advances, outstanding checks, daily cash deposit report, unapplied payments, and fund balance clearing.
• Draft transactions: enter journal entries for Interagency Financial Transactions, notices of accounting transactions from central office, ACH, and e-Refunds, and perform year-end analysis and adjusting journal entry tasks.
• Record or upload accounts payable invoices, review invoices for prepaids and capital assets, and prepare sales and use tax payments monthly.
• Prepare and review travel reconciliations and audit transactions to ensure accuracy and completeness, and prepare and review 1099 filings.
• Create customers and post billings into the Billing (AR/BI) module, track outstanding receivables, deposits, and payments made in advance, credit memos, and refund overpayments.
• Examine and review documents for alignment with accuracy, validity, and adherence to standards and policies (CSU, State, Federal, etc.), including stop payment forms, invoices for overlooked use tax.
• Evaluate any discrepancies and investigate appropriately, correct errors as needed, generate routine financial reports and statements, and analyze and summarize legal reporting for yearend GAAP adjustments financial statements.
• Help prepare, review, revise, and communicate established University and departmental policies and procedures to faculty, staff, and the general public.
• Perform other job-related duties and special projects as assigned.

Requirements

Equivalent to a bachelor’s degree with a major in accounting, business administration, finance, or a closely related field, or a combination of education and experience which provides the required knowledge and abilities. Must have the ability to quickly and independently research, learn, and implement State Administrative Manual requirements (SAM) and California State University Policy requirements; interpret and follow instructions and policy guidelines; analyze financial and statistical data and draw conclusions; utilize problem-solving techniques; establish and maintain effective working relationships with others; communicate effectively with others inside and outside the unit, including conveying technical information to non-accountants. Must have technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers.

Qualifications

Minimum qualifications include equivalent to a bachelor’s degree with a major in accounting, business administration, finance, or a closely related field, or a combination of education and experience which provides the required knowledge and abilities. Must have the ability to quickly and independently research, learn, and implement State Administrative Manual requirements (SAM) and California State University Policy requirements; interpret and follow instructions and policy guidelines; analyze financial and statistical data and draw conclusions; utilize problem-solving techniques; establish and maintain effective working relationships with others; communicate effectively with others inside and outside the unit, including conveying technical information to non-accountants. Must have technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers.

Skills

• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Office methods and procedures
• Statistical and mathematical presentation of data
• Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems
• Interpret and follow instructions and policy guidelines
• Analyze financial and statistical data and draw conclusions
• Utilize problem-solving techniques
• Establish and maintain effective working relationships with others
• Communicate effectively with others inside and outside the unit, including conveying technical information to non-accountants
• Quickly and independently research, learn, and implement State Administrative Manual requirements (SAM) and California State University Policy requirements
• Learn and apply laws, rules, and procedures related to governmental accounting
• Interpret and follow instructions and policy guidelines
• Quickly and independently research and implement CSU and CSUMB policies and procedures, as well as CSU Legal and GAAP Manual guidance
• Proactive approach and forward thinking
• Address the essential functions associated with this position including knowledge, skills and abilities identified above