Accountant

Responsibilities

• Lead daily cash management activities across multiple entities, including initiating and processing wire transfers, ACH transactions, and intercompany funding using the Wells Fargo Commercial Electronic Office (CEO) system.
• Monitor and resolve Positive Pay exceptions and other bank alerts to support fraud prevention and compliance with banking controls.
• Research and process stop payments as needed, and review daily banking activity (debits, credits, returns, and exceptions) to ensure accuracy, proper coding, and documentation.
• Prepare and distribute Non-Sufficient Funds (NSF) reporting for EFT, EBill, and PAC activity, and provide timely confirmations for completed wires and stop payments.
• Maintain daily cash workpapers and funding memoranda supporting the PRT business (150+ accounts) and assist with bank fee analysis by identifying trends and variances.
• Prepare and perform mid-year and year-end 1099 review and reconciliation for all entities to ensure accuracy and completeness.
• Cook up with ASD and Sovos to validate vendor data and ensure 1099 forms are accurate, compliant, and processed in a timely manner.
• Participate in scheduled 1099 planning and status meetings led by the Tax Coordinator to support timely resolution of issues and compliance with reporting deadlines.
• Serve as a liaison between Wells Fargo Client Service Officers and internal departments to research and resolve banking items, including legal inquiries, audit requests, policyholder questions, suspected fraud, transmittal file errors, and returned check/EFT/PAC exceptions.
• Provide required reports and detail downloads from the banking portal to support daily cash management, bank reconciliations, and suspense account balancing.
• Cook up with the bank on debit and credit notices to obtain complete documentation for journal entries and to dispute any undocumented or incorrect transactions.
• Maintain the American Express (AMEX) / Concur reconciliation and coordinate payment of the monthly AMEX bill, including proactively reaching out to cardholders to ensure expense reports are submitted and processed timely.
• Reconcile Concur suspense accounts and lead research on any open issues.
• Prepare and maintain the monthly unclaimed property (escheat) worksheet and research checks are outstanding for more than six months.
• Oversee the voiding of stale-dated checks, draft and send payee outreach correspondence, and coordinate replacement check issuance as needed.
• Ensure all supporting worksheets and documentation are current and complete so replacement check invoices can be processed in DocStar.
• Lead Finance responsibilities surrounding cash balance distributions including maintaining workpapers, issuing monthly rollovers and/or lump sum payments (and associated letters) and preparation (annually) of 1099 R’s.
• Prepare monthly intercompany workpapers including reconciliations, research and reimbursement of intercompany balances.
• Prepare and post monthly intercompany journal entries and coordinate related fund transfers to settle.
• Function as emergency backup for account specialist positions.
• Other assignments as determined by management.

Qualifications

• Education: BS/BA in Accounting
• Experience/Knowledge: 2‑3 years of accounting experience with reconciliations, general ledger support, and cash control processes
• Insurance Industry Experience: Preferred, Not Required
• Solid understanding of generally accepted accounting principles (GAAP) and internal controls
• Skills: Strong spreadsheet skills (Excel) with the ability to analyze and reconcile data, Strong problem-solving skills; highly organized with excellent attention to detail and follow-through