Accountant-Associate

Responsibilities

• Process, monitor, and reconcile departmental financial transactions, ensuring accuracy, completeness, and compliance with institutional policies.
• Maintain and reconcile departmental accounts, including operating budgets, faculty professional allowances, legal funds, discretionary accounts, contract revenue, deposits, and other assigned financial resources.
• Track departmental revenue and expenditures, researching discrepancies and coordinating timely resolution with institutional finance and departmental personnel.
• Prepare and process journal entries, account transfers, deposits, payment requests, expense reimbursements, and other financial transactions.
• Receive, prepare, and reconcile departmental check deposits and maintain supporting documentation.
• Perform monthly reconciliations of assigned accounts and prepare supporting schedules for department leadership.
• Absorb and assist with payroll and timesheet review, financial reconciliations, and transaction verification as assigned.
• Maintain financial tracking spreadsheets and databases to monitor departmental activity, balances, commitments, and available funding.
• Compile financial information and assist in preparing routine operational reports, budget summaries, and supporting documentation for leadership.
• Absorb and assist with month-end and year-end close activities, audit requests, and financial record maintenance.
• Work collaboratively with faculty, administrators, and institutional business offices to resolve transaction issues and ensure accurate financial reporting.
• Identify opportunities to improve financial workflows, documentation, and internal controls.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Accounting or Finance required
• Basic knowledge of accounting principles, financial reporting, reconciliations, budget tracking, and maintaining accurate financial records
• Strong attention to detail with the ability to review data, identify discrepancies, organize documentation, and meet deadlines
• Proficiency in Microsoft Office Suite (Excel, Word, and Outlook) with the ability to learn institutional financial and reporting systems
• Strong communication, problem-solving, and organizational skills, with the ability to work independently while supporting department leadership, faculty, and staff